Administrative Coordinator

Job Duties & Responsibilities: -Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments -Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings. -Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities -Use databases to create and distribute Banquet Event Orders and reports -Responsible for generating weekly staff schedule -Make sure that all communications with clients are responded to promptly -Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed -Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted -Responsible for all invoice tracking and posting to CTUIT -Process payments -Vendor coordination and correspondence-Day-of operations assist and backup Qualifications: -College preferred -Computer skills required: Excel, Word, database management, Publisher or equivalent a plus -Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails -Demonstrate high quality verbal and interpersonal communication skills -Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision #J-18808-Ljbffr