Project Coordinator

Job Description

Job Description

Benefits:

• Medical, Dental & Vision
• 401(k)
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

Make an Impact Where Process Meets Purpose
At Paul Davis, we don’t just restore properties—we restore lives. Behind every successful project is a team that executes with precision, urgency, and accountability. We’re looking for a Project Coordinator who thrives in a structured environment, follows processes with discipline, and keeps operations running smoothly from start to finish.

If you’re someone who loves organization, holds a high standard for accuracy, and doesn’t let things fall through the cracks, this role is for you.

What You’ll Do
You’ll play a critical role in ensuring projects are executed correctly, completely, and on time by:

• Managing project workflows in alignment with established company processes and systems 
• Maintaining accurate, real-time documentation across all project files 
• Tracking project progress, identifying gaps, and escalating issues appropriately 
• Coordinating schedules for teams, subcontractors, equipment, and materials 
• Communicating consistently with internal teams, clients, vendors, and insurance partners 
• Monitoring timelines and ensuring all phases meet company standards 
• Supporting cost tracking and ensuring documentation is complete and accurate 
• Ensuring compliance with safety, regulatory, and insurance-related requirements 
• Following escalation protocols for delays, discrepancies, or customer concerns 
• Identifying inefficiencies and supporting continuous process improvement 
• Participating in on-call rotation and responding to after-hours needs as assigned

What You Bring

• A strong ability to follow structured processes and systems without cutting corners
• High attention to detail and commitment to accuracy 
• Ability to manage multiple priorities while staying organized and on track 
• Strong communication and coordination skills across multiple stakeholders 
• Experience in administrative, operations, or project coordination roles (3+ years preferred) 
• Comfort working in a fast-paced, high-accountability environment 
• Experience in restoration, construction, or similar industries is a plus 

What Success Looks Like

• Projects are well-documented, organized, and audit-ready
• Deadlines are met and issues are escalated early—not after the fact 
• Teams and clients stay informed and aligned 
• Processes are followed consistently and improved over time 

Why Join Paul Davis

• Be part of a company with a strong reputation and purpose-driven work 
• Opportunity to grow within a structured, process-focused environment 
• Work alongside teams that value accountability, communication, and execution 
• Make a real impact during critical moments for customers 

Apply If You Are…

• Process-driven, not process-resistant 
• Detail-oriented and highly organized 
• Comfortable holding yourself (and others) accountable 
• Motivated by getting things done the right way—not the easy way