Grant Specialist

This position advises and monitors principal investigators regarding financial administration of grants and contracts. This position is required to work with the Office of Sponsored Research, grantees and grantors. This position reports to the Controller and may receive assignments from the Vice President for Finance and Administration.

ESSENTIAL FUNCTIONS:

• Administers and provides general supervision over the accounting and reporting activities of government (state, federal & local) and private grants and contracts. Responsible for the reconciling and reporting of all restricted funds.
• Prepares quarterly and annual expenditure reports for all federal and private granting agencies; also prepares monthly expenditure reports for the University community to ensure that spending is within budget guidelines. Communicates with the University's Principal Investigators and Accounting departments on matters related to postings in CAMS.
• Draws down and invoices for funds from granting agencies as indicated in the grant contracts.
• Prepare lead sheets and schedules that assist external audit firms in the preparation of the A-133 Report.
• Oversee the requisition process for all restricted funds.
• Collaborates with the Office of Sponsored Research to ensure that all new and renewed grants and contracts are recorded and set up properly in the CAMS ERP system.
• Monitors and maintains grant budgets in accounting system- updating and entering new budgets as needed.
• Other duties as assigned by the Controller and/or Vice President for Finance and Administration

SECONDARY FUNCTIONS:

• Respond to internal/external requests in a timely manner.
• Develop and maintain a vehicle of communication to inform university community of current issues relating to the office, act as liaison between the community at hand and the office. Also maintaining a favorable relationship with external funding agencies.
• Help in the dissemination of requisitions.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

• Extensive knowledge of Federal Accounting Guidelines.
• Proficient in Microsoft Office programs, (Excel, Word, PowerPoint)
• CAMS or other ERP experience or willing to learn other operating systems
• Ability to work alone and complete large tasks in specified time periods.
• Excellent communication, organizational and interpersonal skills.
• Ability to multi-task and work under tight deadlines
• Must be detailed and results-oriented
• Knowledge of the administration of grant programs

No direct reports

Education: B.A/B.S in Accounting or related field from an accredited college/university.

Experience : Minimum of three (3) years' experience in grant accounting or as a grants administrator, preferably within a higher education setting.

Licenses or Certificates: None required.

Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.