Administrative Assistant (Accounting Finance Department)

Job Description

Job Description

We are seeking a dynamic and detail-oriented Administrative Assistant to join our Accounting and Finance Department. This vital role offers an exciting opportunity to support daily office operations, streamline financial processes, and enhance overall organizational efficiency. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive attitude to ensure smooth administrative workflows. This paid position is perfect for someone eager to develop their office management expertise within a fast-paced, professional environment.

Duties

• Manage front desk responsibilities, including greeting visitors and directing phone calls with professionalism and courtesy
• Operate multi-line phone systems, handle inquiries, and provide exceptional customer service support
• Perform data entry tasks accurately using Microsoft Office applications and Sharepoint software
• Maintain organized filing systems for financial documents, reports, and confidential information
• Assist with bookkeeping activities such as invoicing, expense tracking, and bank reconciliations
• Support calendar management for team meetings, appointments, and deadlines to ensure efficient time utilization
• Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence
• Provide client communication support by responding promptly to inquiries and scheduling appointments
• Support office management functions such as supply inventory, equipment maintenance, and general administrative duties
• Uphold strict confidentiality standards when handling sensitive financial or personal information

Qualifications

• High school diploma
• Minimum two years general accounting and administrative experience
• Proven office experience with strong administrative skills in a professional setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Sharepoint software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong data entry skills with high accuracy and attention to detail
• Exceptional phone etiquette and communication skills; bilingual abilities are a plus
• Experience with front desk operations, multi-line phone systems, and client interaction
• Demonstrated ability to handle confidential information discreetly and responsibly
• Prior bookkeeping or clerical experience preferred but not required; training available for motivated candidates
• Personal assistant or office management experience is advantageous
• Ability to type quickly with accuracy; proofreading skills are highly valued
• Strong computer literacy combined with excellent time management skills

Join us in a role where your organizational talents will shine! This position offers the chance to grow your administrative expertise while supporting our finance team’s success. We’re committed to fostering a positive work environment that values your contributions every step of the way.

Work Authorization

Must be authorized to work in the United States.

Equal Opportunity Employer

FlexForce Pros is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

\nCompany Description

FlexForce Pros is a full service recruitment firm with seven locations throughout the Gulf Coast region. Our skilled recruiting team provides clients throughout the US with skilled workers in various industries. FlexForce is locally owned and operated, allowing us to provide flexible solutions to fit everyone’s needs. By offering custom recruiting solutions and 24/7 on call service to clients, our recruiting team will outwork the competition to ensure the job gets done.

Learn more at

Company Description

FlexForce Pros is a full service recruitment firm with seven locations throughout the Gulf Coast region. Our skilled recruiting team provides clients throughout the US with skilled workers in various industries. FlexForce is locally owned and operated, allowing us to provide flexible solutions to fit everyone’s needs. By offering custom recruiting solutions and 24/7 on call service to clients, our recruiting team will outwork the competition to ensure the job gets done.\n\nLearn more at