Accounting Assistant

VPG is looking for an experienced Accounting Assistant!

We offer two weeks of PTO, 13 company-paid holidays, up to 4% 401k matching, employee assistance program, health, dental, and vision insurance, supplemental benefit options (cancer, accident, critical illness, STD & LTD), and well as 100% employer-paid life insurance. We are a dynamic & growing company with opportunities for advancement! 

As an Accounting Assistant, you support the financial health of the organization by ensuring accurate financial records, timely processing of transactions, and proper synchronization between accounting systems. You play a critical role in supporting compliance, financial reporting, project visibility, and operational decision-making across the company. Your work enhances the accuracy of cost tracking, billings, and financial statements, contributing directly to company success.

DUTIES/RESPONSIBLITIES:

• Support the Staff Accountant with day-to-day accounting tasks, month-end requirements, and special projects
• Update the Work In Progress (WIP) schedule and ensure changes are correctly reflected in accounting systems
• Process weekly or monthly reports including AR updates, WIP reports, unpaid bills, cash health reporting, and budget status summaries
• Provide backup during peak workloads, audits, or compliance cycles
• Ensure invoice workflows follow compliance standards, including GC Pay approvals and Procore reconciliation prior to syncing with QuickBooks Desktop
• Process vendor payments through structured check runs, ensuring approval verification, document filing, and vendor compliance
• Create and route purchase orders, track approvals, and confirm compliance documentation such as insurance coverage
• Collaborate with operations teams to ensure timely pay application approvals and documentation
• Record owner payments, update cash-receipt logs, and reconcile deposits into QuickBooks Desktop
• Perform reconciliations for bank accounts, credit cards, internal spreadsheets, and recurring payables
• Track recurring entries, including insurance premiums, payroll allocations, loan interest, debt service entries, and 401k contributions
• Manage paying monthly utility bills for VPGH as needed
• Monitor variations between Procore budgets and QuickBooks Desktop, identifying discrepancies and assisting in corrections
• Support the month-end close by preparing journal entries, validating account balances, and submitting workpapers to the CPA
• Confirm Profit & Loss and Balance Sheet accuracy prior to finalizing month-end financials
• Manage document requests for insurance audits, annual reviews, and external financial review processes
• Maintain accuracy of accounting entries across Procore, GC Pay, and QuickBooks Desktop
• Monitor syncing issues or data exceptions between platforms and escalate concerns when necessary
• Maintain organized financial documentation aligned to company standards and audit requirements
• Generate internal financial reports and upload documentation to dashboards including the Cash Health Tracker tool
• All other duties as assigned

REQUIRED SKILLS/ABILITIES:

• Strong attention to numerical accuracy and document quality
• Strong understanding of accounting principles, accounts payable, accounts receivable, and general ledger processes
• Ability to work with multiple interconnected systems and identify discrepancies
• Proficiency with Excel formulas, formatting, and financial reconciliation
• Effective communication skills with accounting, operations, leadership, and external partners
• Ability to manage workload, meet deadlines, and prioritize multiple requests
• Ability to remain highly organized with sensitive financial documentation

EDUCATION/EXPERIENCE:

• Bachelor’s degree in Accounting, Business, or Finance required
• Experience with accounting platforms such as QuickBooks Desktop required
• Prior experience working with Procore, Yardi or property management/construction-related systems is preferred
• Previous experience in accounts payable and/or accounts receivable roles strongly preferred

PHSYICAL REQUIREMENTS:

• Ability to sit for prolonged periods working at a computer
• Ability to operate standard office equipment
• Ability to lift up to 15 lbs occasionally for file boxes or supply deliveries