Accounts Payable Associate

Junior Accounts Payable Clerk

Founded in 2020, AMERI-CANS is a fast-growing, veteran-owned enterprise built by Marine Corps veterans who know firsthand the critical importance of field sanitation. Headquartered in Manassas Park, VA the Company's growth has expanded beyond the DMV area and now includes Indiana, South Carolina, Ohio and Texas. Our expansion is fueled by a no-nonsense focus on execution, adaptability, and relentless problem solving. We are Mission driven, and our success enables us to support fellow Veterans and Gold Star families in honoring our shared service and their sacrifice. We are constantly looking for Veterans in pursuit of their post-service ambitions and talented individuals with an unwavering desire to succeed and grow with us.

Under the direct supervision of the Accounting Manager, the Junior Accounts Payable Clerk supports the accounting department by performing high-volume invoice entry and administrative accounting functions. This role is responsible for accurately entering vendor invoices into the accounting system, maintaining organized records, and assisting with day-to-day accounts payable operations.

Our ideal candidate is detail-oriented, dependable, and enjoys working with data and administrative processes. They take pride in producing accurate work, can efficiently manage repetitive tasks, and thrive in a fast-paced environment while supporting the accounting team's overall success.

Job Duties and Responsibilities

• Invoice Entry: Accurately enter a high volume of vendor invoices into the accounting system while maintaining a high level of accuracy and efficiency.
• Invoice Verification: Review invoices for completeness, accuracy, and proper supporting documentation prior to processing.
• Purchase Order Matching: Match invoices with purchase orders, receipts, and other supporting documentation when applicable.
• Document Management: Scan, upload, electronically file, and maintain digital invoice records and supporting accounting documents.
• Invoice Routing: Route invoices to the appropriate departments or managers for approval as needed.
• Discrepancy Resolution: Assist in researching invoice discrepancies, missing documentation, and other accounts payable issues.
• Vendor Support: Respond to routine vendor inquiries regarding invoices or payment status and escalate complex issues to the Accounts Payable Specialist.
• Administrative Support: Assist with data cleanup, reporting, filing, and other administrative accounting tasks to support department operations.
• Special Projects: Provide support for accounting projects and perform other duties as assigned.

Education & Experience Requirements

• High school diploma or equivalent required.
• Associate degree in Accounting, Business Administration, or a related field preferred.
• Previous office, administrative, data entry, or accounting experience is preferred but not required.
• Strong attention to detail with excellent accuracy in data entry.
• Excellent organizational and time management skills.
• Ability to perform repetitive tasks while maintaining a high level of accuracy.
• Basic proficiency with Microsoft Office Suite, particularly Microsoft Excel.
• Experience using accounting software or ERP systems is a plus.
• Ability to work independently while contributing effectively in a team environment.
• Strong communication and interpersonal skills.
• Ability to handle sensitive financial information with professionalism and confidentiality.
• Regular and reliable office attendance is required.

Schedule:

• Work Location: In person

Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are the representative of the knowledge, skill and/or ability required. Position requires the ability to sit or stand for long periods of time; move fingers and hands, ability to stoop, crawl, bend, twist, reach, and crouch. Perform the essential duties with minimal or no supervision.

Competitive Benefits:

• Benefits including medical, dental, vision
• Company matched 401k
• Company paid STD & Accident supplemental
• Company paid Life AD&D Insurance
• Employee Assistance Program "EAP"
• Paid Time Off (PTO) (10 days)
• Paid Sick Time (4 days)
• Personal Days (4 days)
• 11 Paid Federal Holidays
• Unlimited growth potential as we take the business to the next level
• Professional Development

EEOC Disclaimer:

AMERI-CANS is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.