Accounts Payable Specialist

Job Description The Accounts Payable Specialist will provide basic clerical support for the accounts payable function and will interact with all company personnel and outside vendors on a daily basis. This position will be required to perform system research with accurate and concise analysis, reporting the findings to management. Flexibility and multi-tasking are key aspects of this position, along with strong time management and organizational skills. This position reports directly to the Accounts Payable Manager. Essential Duties & Responsibilities Provide Accounts Payable system and procedural support to all employees who are responsible for processing payables for all accounting systems utilized by the Company. Daily mitigation of invoices in the Accounts Payable Exception Queue. Process all New Vendor Set-up Requests, including processing of TIN Matching and OFAC searches, with a detailed knowledge of government regulations to ensure all IRS, OFAC, and internal control requirements are met. Provide support for the generation of the Annual 1099 Vendor Statements. Monitor and perform VOID Check Requests received within the month and prior to month-end close. Perform research for all vendor refund checks to ensure proper and timely deposit to the correct entity by month-end. Perform audits of all Employee Expense Reports to ensure compliance with Company reimbursement policies. Prepare corporate invoices for bi-weekly Overtime Payroll Billings. Provide support during the weekly check run. Process employee expense reports. Back-up for Check Writer and other AP staff. Back-up Accounts Payable Batch posting. Perform other duties and special projects as assigned. Key Competencies Able to build deep customer relationships by providing high-quality interactions with internal departments. Ability to anticipate any barriers that may affect asset management. Able to provide high attention to detail and accurate research and reporting. Ability to respond promptly to management and general contractors' requests. Regularly review and reinforce current procedures. Able to work collaboratively with co-workers and management through trust and transparency. Ability to roll up sleeves and get the job done. Ability to handle multiple competing deadlines and generate a detail-oriented work product. Ability to communicate effectively, both orally and in writing. Qualifications Minimum of 2 years of Accounts Payable accounting experience. Candidates with experience in commercial real estate are highly encouraged to apply. Ability to read and interpret documents such as correspondence, reports, and procedure manuals. Ability to provide verbal and written detailed instructions to others. Proficient in Microsoft Office (Outlook, Word, and Excel). Demonstrate understanding of automated accounting systems. Demonstrate understanding of automated invoice workflow processing. Candidates with experience in Yardi Procure to Pay are highly encouraged to apply. Strong ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate intermediate figures such as percentages and discounts. Intermediate to advanced accounting and financial skills and knowledge. Ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form. Strong organizational skills and attention to detail. Ability to analyze multiple data points to determine the correct course of action. Ability to compare data/documents received against company policy requirements to ensure compliance. Strong time management skills, attention to detail, and commitment to follow through while working in a fast-paced, entrepreneurial environment as a hands‑on contributor. AREP offers a competitive benefits package that includes medical, dental, and vision coverage for you and your eligible family members, a Flexible Spending Account (FSA), life and supplemental life insurance and short and long‑term disability insurance. Our package includes Paid Time Off, Parental Leave, 401(k) plan with employer match, Employee Assistance Program and Employee Discount Program. AREP is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws. If you require special accommodation, please email View email address on click.appcast.io. AREP does not accept unsolicited resumes or identifiable candidate information from third‑party recruiters. Any unsolicited information will not be considered for engagement purposes. #J-18808-Ljbffr