Bilingual Invoicing Assistant

Job Description

Job Description

Join Our Team!
We are seeking a detail-oriented and organized Invoicing Clerk to support our Night Shift operations.

Schedule:

• Sunday - Thursday.
• Start Time: 6:00 PM.
• End Time: 5:00 AM (Monday & Wednesday).
• End Time: 3:00 AM (Thursday & Friday).

Key Responsibilities:

• Print and organize daily orders before the start of operations.
• Process and generate invoices for orders prepared during the night shift.
• Work closely with the Night Shift Supervisor, Pullers, Checkers, and Shipping team to identify and resolve discrepancies before orders are closed.
• Verify that all orders assigned to each route are processed and invoiced accurately.
• Print, organize, and distribute invoices, route paperwork, and other required dispatch documentation.
• Maintain organized records by route, customer, and order number.
• Report inventory, quantity, product, or customer information discrepancies promptly.
• Communicate effectively with Warehouse, Transportation, and other operational departments.
• Provide administrative support related to nightly operational closeout activities as needed.

Qualifications:

• Experience: Preferred 1+ year of experience in invoicing, billing, order processing, data entry, shipping/receiving, or administrative support within warehouse, distribution, or logistics operations.
• Technical Skills: Basic to intermediate computer proficiency. Working knowledge of Microsoft Office, including Excel and Outlook. Ability to learn and operate SAP, WMS, or other order processing and invoicing systems.
• Core Competencies: Strong attention to detail and accuracy, excellent organizational skills, ability to work in a fast-paced environment and under pressure, strong numerical aptitude, and ability to identify discrepancies.
• Communication: Functional English required.
• Bilingual English/Spanish is a plus.