Office Manager

Job Description

Job Description

The Staff Pad has partnered with Cadogan Tate, a global leader in fine art logistics, storage, and transportation, to identify an organized, professional, and service-oriented Office Manager for their New York location.

This role combines office leadership, front-of-house management, client service, and operational coordination. As the first point of contact for clients, vendors, and visitors, you'll play a key role in creating a seamless and professional experience while supporting the day-to-day operations of a fast-paced logistics business. Based on the job description provided by Cadogan Tate.

What You'll Do
Office Management & Administration

• Oversee daily office operations and administrative workflows
  
• Manage office supplies, inventory, and vendor coordination
  
• Maintain organized records, files, and documentation systems
  
• Support process improvements to increase efficiency and productivity
  
• Assist leadership with administrative projects and operational support
  
• Ensure accurate completion of digital documentation and records
  

Reception & Front-of-House Responsibilities

• Serve as the primary point of contact for visitors, clients, and vendors
  
• Welcome guests and provide a professional, customer-focused experience
  
• Manage incoming calls, emails, and general inquiries
  
• Maintain a clean, organized, and professional reception area
  
• Coordinate visitor check-in procedures and office access requirements
  
• Support front desk operations and uphold exceptional service standards
  

Communication & Coordination

• Route inquiries to appropriate departments efficiently
  
• Coordinate schedules, deliveries, and collections with operational teams
  
• Maintain warehouse and office calendars
  
• Assist with communication between Account Managers, warehouse personnel, and leadership teams
  
• Ensure documentation related to scheduling and operations is completed accurately
  

Operational Support

• Assist with data entry and record management within company systems
  
• Organize and distribute documentation across departments
  
• Support client service and administrative teams during peak periods
  
• Coordinate internal activities and office logistics
  
• Provide ongoing support to management and staff
  

What We're Looking For
Qualifications

• Previous office management, administrative, customer service, or reception experience
  
• Strong organizational and multitasking abilities
  
• Exceptional verbal and written communication skills
  
• Professional phone etiquette and client-facing presence
  
• Experience working in fast-paced environments with competing priorities
  
• Strong attention to detail and accuracy
  
• Proficiency with Microsoft Office Suite
  
• Experience with CRM, logistics, or operational software is a plus
  
• Ability to build relationships across teams and departments
  

Ideal Candidate

• Professional, polished, and customer-focused
  
• Highly organized with excellent time management skills
  
• Proactive problem solver who can work independently
  
• Comfortable balancing administrative, operational, and front-facing responsibilities
  
• Adaptable team player who thrives in a collaborative environment
  
• Passionate about delivering exceptional service and maintaining operational excellence
  

Why Join This Opportunity?

• Join a globally recognized leader in fine art logistics
  
• Stable, full-time opportunity with long-term growth potential
  
• Collaborative and professional work environment
  
• Diverse responsibilities that combine administration, operations, and client service
  
• Opportunity to work alongside industry-leading professionals
  
• Play a key role in supporting high-value clients and world-class service delivery
  

If you're an organized, service-oriented professional who enjoys managing operations, supporting teams, and creating exceptional client experiences, we'd love to hear from you.