Office Manager

Job Description

Job Description

About Metergy Solutions, LLC. (“Metergy”)

Metergy has the energy, rapid growth and excitement of a startup, together with a rock-solid, recession-proof business that has a 45 year track record. We’re a technology company that drives huge carbon emission reductions. This is a once-in-a-career opportunity.

 

As one of North America’s most experienced submetering providers, Metergy has brought turnkey solutions to clients for over 45 years. Metergy supplies, installs and remotely reads meters to measure individual suite consumption of electricity, water, gas, and thermal energy in multi-residential and commercial buildings, and bills and collects for the cost of commodities and administrative charges for the services provided. The business model allows for long-term recurring revenue through an innovative Submetering as a Service (SaaS) model. Submetering is proven to reduce in-suite energy consumption by 40%, driving decarbonization efforts for Metergy’s clients. This performance has enabled Metergy to issue green bonds and obtain green financing.   

 

Positioned as the #1 submeter provider in the New York and Canadian markets, and one of the largest in North America, Metergy has more than 900,000 contracted meters, issues over 4M utility bills annually and has over 500 team members. Metergy is a portfolio company of Brookfield Infrastructure Partners. Brookfield is one of the world’s largest investors, owners and operators of infrastructure assets across the utilities, transport, energy, data and sustainable resources sectors. This sponsorship provides Metergy with access to large-scale capital, infrastructure investment expertise and global reach. 

Our Mission  

 

Provide building owners and occupants with accurate and reliable utility consumption data through market-leading expertise in turnkey submetering and billing, while fostering a workplace with inspired team members empowered to do more good. 

At Metergy, we don’t just believe in our people; we champion them. When individuals feel valued, supported, and inspired to grow, incredible things happen. That’s why we’re thrilled to be recognized as a  Great Place to Work for the  second consecutive year ! This achievement reflects our unwavering commitment to building a workplace that’s respectful, inclusive, and high-performing.

 

Come be part of a team that leads with  passion , thrives on  positivity , and delivers with  precision . We’re proud of who we are and even prouder of where we’re headed.

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of our New York office, which is based in Long Island City. This position serves as the primary point of contact for internal teams, external vendors, and visitors, while overseeing office resources, coordinating operational activities, and supporting team meetings and events. In addition to managing daily office functions, the role will be called on to provide ad hoc administrative support to leaders in the office.  

This position is ideal for a professional who thrives in a dynamic, fast‑paced environment and is motivated by supporting others in meaningful and impactful ways. Success in this role requires strong organizational skills, exceptional attention to detail, and the ability to proactively anticipate and address operational needs. 

This position is based in our New York office which is situated in Long Island City and is part of a collaborative, in‑person team. The role requires on‑site presence a minimum of 4 days per week. 

Responsibilities:

Office Management  

• Manage all key relationships with office suppliers as well as being the prime liaison with building management for our leased facilities. 

• Accountable for Onboarding/Offboarding of new employees with building/office security pass set-up. 

• Accountable for all Mail and Courier deliveries throughout the day. 

• Validate all office services received for approval on invoices from suppliers. 

• Have pride of place; ensure our workplace is neat, organized and stocked with appropriate resources. 

• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures. 

• Maintain and build company culture by initiating creative initiatives and partnering with various members of the company – e.g. schedule and organize company events and social gatherings 

• Ensuring staff adherence to office procedures 

• Maintenance of supply inventory and arranging service of office equipment 

• Ensure timely processing and approval of invoices to avoid late payments

General Administrative Support  

• Partner with Executive Assistants in our Toronto and Philadelphia offices to coordinate scheduling of events / business activities as well as handle over-flow administrative support to leaders 

• Prepare and edit correspondence, reports, and presentations using MS Office products 

• Arrange domestic and international travel, including flights, accommodations, and itineraries  

• Support ad-hoc projects and events for leaders and their teams as needed 

• Professionally interact with clients and external stakeholders as directed 

• Maintain organized digital files, shared drives, and documentation systems to ensure information is always accessible and up to date 

Qualifications:

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative tasks and able to work independently with minimal supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office with a diversity of needs.  Suitable candidates will possess: 

• 3-5 years in an Office Manager or Office Coordinator position supporting leaders in a professional environment is a must have! 

• Exceptional organizational skills, attention to detail, and the ability to juggle multiple tasks with grace and accuracy. 

• Proven experience handling a wide range of office and administrative support activities – office services, calendar / scheduling support, travel arrangements, and onboarding support.  

• Advanced knowledge of the Microsoft Office suite of products   

• Proven ability to handle confidential information with integrity and sound judgment. 

• Strong written and verbal communication skills, with the ability to craft clear, polished, and professional messages. 

• Proactive, adaptable, and resourceful, with a talent for building strong relationships across diverse teams. 

Benefits & Perks

• Excellent health coverage and life insurance benefits – no waiting period!

• Company-paid Long-Term Disability and Basic Life Coverage

• Flexible Spending Account (FSA) options

• 401K plan with immediate company match

• Generous Paid Time Off Plan plus 10 paid holidays

• Summer hours to enjoy the weather

• Regular Social events - happy hours, summer & holiday parties, & more

Metergy is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We strive to create an inclusive and diverse workplace for all.

Metergy uses artificial intelligence (AI) for interview notetaking purposes. Metergy does not use AI to screen, assess, or select candidates.