Executive Administrative Assistant

Do you have experience supporting senior-level leaders in an administrative, executive assistant, or similar role? Are you seeking a foot in the door with a prestigious financial services company? Then this opportunity is for you! We are seeking a professional, experienced administrative assistant to support two senior leaders. Candidates must be able to manage complex calendars and solve problems with little supervision. Apply today! Qualified candidates will be contacted quickly. *Note: The assignment is expected to last 12 months, but has the potential for extension or conversion to a permanent associate. This is an on-site opportunity in New York, NY. Working out of the Houston, TX or Newark, NJ offices is also acceptable if necessary. *

salary: $35 - $40 per hour
shift: First
work hours: 9 AM - 6 PM
education: Bachelors

Responsibilities

• Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
• Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies.
• Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications.
• Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes.
• Develop an understanding of the leaders’ priorities and key initiatives in order to anticipate needs, support meeting readiness, and help ensure timely completion of action items.
• Maintain trackers, organize relevant materials, and provide administrative coordination for selected business initiatives as needed.
• Handle sensitive information with discretion, professionalism, and sound judgment.
• Support additional administrative and operational activities as needed.

Skills

• Scheduling Appointments
• Oral Communication
• Written Communication
• Preparing Agendas
• Problem Solving
• Maintaining Calendars
• Creating Presentations
• Expense Reports
• Multi-tasking
• Working Independently
• Handling Confidential Information
• Analytical Thinking
• Travel Booking

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.