Administrative Assistant

Administrative Assistant

Central Bi Products Estherville - Estherville, IA 51334

Overview

Position Type Full Time Job Shift 1st (Day Shift)

Description

All areas of accountability to be delivered with GRIT - our values of Generosity, Relationships, Integrity, and Teamwork

Phone Coverage Administrative Support Company Mail Route Tickets

NLC WP 2023: Accounting/Administrative Support Schedule Freight Records & Reporting

Essential Duties and Responsibilities

Maintain highest level of confidentiality, customer service and professionalism to promote a positive image of the Company

Receptionist duties - greeting visitors, phone coverage, and general office housekeeping

Receive, sort and distribute incoming mail and prepare outgoing mail

Assist team members with entering incoming and outgoing invoices into Navision Dynamics and receiving purchase orders

Ensure invoices and plant receipts are properly coded for job costing purposes

Enter maintenance job journals to maintain accurate tracking of equipment and parts inventory

Assist in providing documentation during accounting audits

Record driver's route tickets

Maintain electronic and hard copy records and office filing, as needed

Stocking and inventory of supplies, as needed

Provide administrative and accounting support to managers and corporate staff, as needed

NLC WP 2023:

Maintain highest level of confidentiality, customer service and professionalism to promote a positive image of the Company

Answer and redirect all incoming calls to the correct department in a polite and professional manner

Welcome visitors, organize incoming/outgoing mail, complete general housekeeping, and order, stock, & receive supplies

Provide administrative and accounting support to managers and corporate staff

Perform bookkeeping such as entering purchase orders and sales invoices in the accounting system

Send daily invoices to suppliers

Line up and schedule freight on finished products

Monitor inventory levels by conducting weekly, monthly, and yearly physical counts and reconciling with data storage systems

Maintain and organize electronic records and office filings, as needed

Assist as backup in other areas, as needed

Situations may arise that require employees to temporarily or permanently assume responsibility for tasks not specifically outlined in this job description. Employees may be requested to work additional hours and/or accommodate a heavier than normal work load.

Qualifications

Associate degree in Business or related field, preferred; or comparable education and/or experience Previous office experience, preferred Ability to work 40 hours per week; overtime as needed High level of proficiency, accuracy, discretion and confidentiality Proficient written and verbal communication skills Proficient in Microsoft Office -- Word, Excel, and Outlook

NLC WP 2023:

Associate degree in Business or related field, preferred; or comparable education and/or experience

Shipping, accounting or other clerical experience, preferred

Excellent interpersonal and communication skills

High level of proficiency, accuracy, discretion and confidentiality

Proficient written and verbal communication skills

Proficient in Microsoft Office -- Word, Excel, and Outlook

Ability to learn and be proficient in an ERP system preferably Microsoft Dynamics