Office Administrator

Office Administrator

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. We are ARCO, a Family of Construction Companies.

ARCO Murray Construction Company is currently looking for a detail-oriented, self-reliant, Office Administrator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 12-week maternity leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country constructing a team of experts in architecture, design, engineering, project management, and business services.

A Day In The Life

• Serve as the main point of contact for the office, and ensure a friendly experience for all employees, candidates, new hires, and guests.
• Prepare contractual documents for signatures as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
• Maintain various logs for the Project Team, including job lists for each region, vendor lists, and other lists/directories.
• Typing and preparing various items, such as letters, meeting minutes, weekly updates, memos, proposals, and outline specifications.
• Responsible for all front desk and reception responsibilities, including answering phones, greeting visitors, receiving incoming packages, coordinating mail services, and coordinating visitor access with building management.
• Monitor and respond to the needs of office administrative tasks.
• Ensure proper stock of all office supplies and equipment.
• Assist with proposal and marketing packages as needed, including compiling proposal documents, compiling marketing materials, and assembling packages.
• Plan and prepare for meetings, events, and trainings, including scheduling, coordinating meeting location or event space, obtaining materials and preparing handouts, and coordinating food.
• Communicate with vendors and customers alongside the Project Team.
• Report any building maintenance items and act as a liaison between ARCO and the property management team to coordinate repairs and service.
• Assist with the setup and maintenance of projects in applicable management software.
• Ensure compliance with contractual documents and collect insurance and licenses from our vendors.
• Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts.
• Order gifts/flowers as applicable for special occasions.

Necessary Qualifications

• 2-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail-oriented
• Bachelor's Degree preferred

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

Legal Disclaimer

EOE, including disability/vets