Facilities Coordinator

Facilities Coordinator

Max Bill Rate: *** Shift Times: M-F: 7:45-4:45 Work location: 631 Howard St. San Fran, 94105 - On site position Interview: 1 Video Interview Great Candidate: Strong front facing customer service experience. This person is on the middle floor of a three floor building and is the first person everyone sees. Need someone who will keep the area clean. I.E. they see a cup out, they go pick it up and put it away or throw it away, etc. Duration: 10/12-10/23 Covering a leave - unlikely to extend Individual will report in to Facilities Manager but will be responsible for the below tasks:

Main Responsibilities:

• 'Wake Up office' - Coverage notes are very detailed
• Set up break room for all staff - ensure office break room and office areas are stocked all day
• FexEx and all deliveries and shipments
• Responsible for vendor greeting, creating badge IDs, assisting with UPS orders and some shipping requirements (shipping boxes between locations)
• Receiving and directing phone calls - directing calls to a team, sending calls to the correct place
• Tracking site supplies - ensuing orders are placed for items that to keep sites running

Typical Work Day:

• Will need to act as more of a concierge
• Greets guests and checks them in
• Directs phone lines
• Someone who will help offer beverages
• Loading the dishwasher
• Cups, plates, etc. are always available for guests
• Ready to do anything needed from guests
• Business professional dress is required

Top Must Haves:

• Professional facing
• Strong customer service personality
• Communication skills

Top Nice To Haves:

• Past experience as a high end receptionist or concierge

Must Haves:

• Years' Experience Required: 1+
• Education Requirements: HSD
• Admin, professional appearance, kind, open and welcoming to new tasks
• Systems/Software Proficiencies: Microsoft Office Suite
• Experience with Microsoft Office Suite and scheduling
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor
• Ability to effectively present information to an internal department and/or large groups of employees
• Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more

Summary: As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.