Executive Assistant - Commercialization

Executive Assistant

At Genmab, we are dedicated to building extraordinary futures, together, by developing antibody products and groundbreaking, knock-your-socks-off antibody medicines that change lives and the future of cancer treatment and serious diseases. We strive to create, champion and maintain a global workplace where individuals' unique contributions are valued and drive innovative solutions to meet the needs of our patients, care partners, families and employees.

Our people are compassionate, candid, and purposeful, and our business is innovative and rooted in science. We believe that being proudly authentic and determined to be our best is essential to fulfilling our purpose. Yes, our work is incredibly serious and impactful, but we have big ambitions, bring a ton of care to pursuing them, and have a lot of fun while doing so.

Does this inspire you and feel like a fit? Then we would love to have you join us!

Role Summary

The Executive Assistant (EA) is a trusted, high-discretion partner to the U.S. General Manager for Commercialization. This role enables leadership to operate at maximum effectiveness by owning complex scheduling and travel, managing leadership meeting cadence (agendas, pre-reads, follow-ups), coordinating cross-functional communications, and executing high-visibility meetings and events (executive offsites, all-hands, team engagement activities).

The EA also supports operational workflows including expenses, purchase orders, vendor contracting coordination, and document/knowledge management across Microsoft 365 and enterprise systems. This role requires excellent judgment, anticipatory execution, and comfort working in a fast-paced, regulated environment.

Key Responsibilities

• Serve as a trusted partner to the U.S. GM; proactively manage competing priorities and shifting schedules with sound judgment and discretion.

• Independently manage complex calendars across time zones and stakeholders; prepare leaders for meetings by ensuring logistics, attendees, and materials are aligned.

• Collaborate with the US Market Communications team to draft, proofread, and format executive-ready communications and presentations; maintain distribution lists and org charts as needed.

• Own recurring leadership meeting cadences (e.g., leadership team meetings, business reviews, planning sessions): request agenda inputs, coordinate pre-reads, compile materials, and drive follow-up on action items.

• Partner with the US Market Communications team to produce large-format virtual meetings (Teams) and hybrid sessions; coordinate A/V, room bookings, and run-of-show support.

• Coordinate end-to-end domestic and international travel, including itineraries, last-minute changes, and traveler readiness.

• Prepare and reconcile expense reports in Concur.

• Coordinate vendor onboarding, agreements, and contracting workflows (routing, intake, required documentation).

• Request and track purchase orders; ensure invoices are processed accurately and on time in alignment with company policies.

• Track and reconcile department spend items relevant to leadership operations and events; partner with Finance and Procurement as needed.

• Plan and execute logistics for U.S. events (all-hands, leadership offsites, visiting leadership meetings, team-building events): venue/space, catering, A/V, attendee communications, and onsite support.

• Support conference and congress logistics, including scheduling coordination and executive travel readiness.

• Support onboarding and offboarding logistics (access requests, equipment coordination, calendar setup, meeting introductions), partnering with HR/People Operations and IT.

• Maintain organized knowledge repositories and "single source of truth" files using SharePoint/Teams; ensure version control for key leadership documents.

• Identify and implement more efficient ways of working using productivity tools, templates, and AI-enabled features (e.g., Microsoft Copilot).

Requirements

• Education: High school diploma or GED required; associate or bachelor's degree preferred.

• Experience: Minimum 6+ years supporting senior leaders (SVP level or equivalent) in a complex, fast-paced environment; demonstrated success supporting multiple leaders and stakeholder groups.

• Proven ability to handle highly confidential information with discretion and independently resolve complex prioritization challenges.

• Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint.

• Experience with enterprise travel, expense, and procurement workflows (e.g., Concur and PO/procurement systems such as Coupa, Ariba, or eMarketplace).

• Strong written and verbal communication skills, stakeholder management, and executive presence.

• Proven ability to plan and execute onsite and offsite meetings and events with logistical excellence.

Preferred Qualifications

• Experience in pharma/biotech or another regulated environment (e.g., SOX, compliance, vendor controls), particularly within commercial organizations.

• Experience managing executive operating cadence, including leadership team meeting governance, pre-reads, and action tracking.

• Systems fluency beyond Microsoft 365, such as Smartsheet, Veeva, DocuSign, or Workday.

• Familiarity with GenAI productivity tools (e.g., Microsoft Copilot) for drafting, summarization, and formatting support.

Work Model and Location

• Hybrid role based in Plainsboro, NJ, with expected on-site presence three days per week. Additional on-site support required for leadership visits, all-hands, offsites, and key meetings.

• Occasional travel up to 10%.

• This position is non-exempt and eligible for overtime

For US based candidates, the proposed salary band for this position is as follows:

$72,240.00---$108,360.00

The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location. Also, certain positions are eligible for additional forms of compensation, such as discretionary bonuses and long-term incentives.

When you join Genmab, you're joining a culture that supports your physical, financial, social, and emotional wellness. Within the first year, regular full-time U.S. employees are eligible for:

• 401(k) Plan: 100% match on the first 6% of contributions

• Health Benefits: Two medical plan options (including HDHP with HSA), dental, and vision insurance

• Voluntary Plans: Critical illness, accident, and hospital indemnity insurance

• Time Off: Paid vacation, sick leave, holidays, and 12 weeks of discretionary paid parental leave

• Support Resources: Access to child and adult backup care, family support programs, financial wellness tools, and emotional well-being support

• Additional Perks: Commuter benefits, tuition reimbursement, and a Lifestyle Spending Account for wellness and personal expenses

About You

• You are genuinely passionate about our purpose

• You bring precision and excellence to all that you do

• You believe in our rooted-in-science approach to problem-solving

• You are a generous collaborator who can work in teams with a broad spectrum of backgrounds

• You take pride in enabling the best work of others on the team

• You can grapple with the unknown and be innovative

• You have experience working in a fast-growing, dynamic company (or a strong desire to)

• You work hard and are not afraid to have a little fun while you do so!

Locations

Genm