Accounts Payable Clerk

The hotel accounts payable (AP) clerk manages the property’s vendor payments, purchasing documents, and expense reports. They verify invoices using 3-way matching, process payment runs, reconcile vendor statements, and assist the finance team with month-end closes. Responsibilities: • Invoice Processing: Receive, code, and enter supplier and vendor invoices accurately into the accounting system (e.g., matching against purchase orders and receiving notes). • Vendor Management: Serve as the primary point of contact for vendor billing inquiries, statement reconciliations, and dispute resolution. • Payment Execution: Prepare and process batches for checks, ACH, and wire transfers in a timely manner according to established credit terms. • Audit and Compliance: Protect company assets by ensuring compliance with corporate procedures. • Month-End Support: Assist the Director of Finance with month-end accruals, tracking outstanding liabilities, and reviewing aging reports to avoid late fees. • Cash and Petty Cash: Manage petty cash disbursement, audit cashier banks, and maintain accurate records of cash variants. Qualifications: • Experience: 2-3 years of bookkeeping or accounts payable experience, with a strong preference for candidates with a hospitality background. • Technical Skills: Proficiency in MS Excel and accounting systems (M3). Familiarity with hotel property management systems (PMS). • Soft Skills: Detail-oriented, organized, and capable of multitasking in a fast-paced hospitality environment.

• Invoice Processing: Receive, code, and enter supplier and vendor invoices accurately into the accounting system (e.g., matching against purchase orders and receiving notes). • Vendor Management: Serve as the primary point of contact for vendor billing inquiries, statement reconciliations, and dispute resolution. • Payment Execution: Prepare and process batches for checks, ACH, and wire transfers in a timely manner according to established credit terms. • Audit and Compliance: Protect company assets by ensuring compliance with corporate procedures. • Month-End Support: Assist the Director of Finance with month-end accruals, tracking outstanding liabilities, and reviewing aging reports to avoid late fees. • Cash and Petty Cash: Manage petty cash disbursement, audit cashier banks, and maintain accurate records of cash variants.