Executive Assistant

Responsibilities Supports the Managing Director by handling executive, travel, administrative, and coordination duties involving internal and external stakeholders, local and international partners. Works closely with managing director to coordinate travel and events, maintain critical records and archives, track documents and expenses, and organize data. Prepares routine and complex reports and presentations using Microsoft Office and AI-enabled productivity tools. Coordinates travel arrangements, including flights, meeting logistics, and accommodations. Supports VIP customer events and maintains organized archives for contracts and related records. Requirements Associate’s degree required; bachelor’s degree preferred in business, finance, IT administration, or a related field. Requires 0-2 years of experience in administrative, coordination, or shared services support roles. Experience supporting multi-location operations is preferred. Advanced proficiency in Microsoft Office Suite and the ability to use AI tools effectively to enhance productivity and administrative support are also preferred. Additional Requirements: German language proficiency is a plus, but not required. Hard Skills Microsoft Office Suite AI-enabled productivity tools report preparation presentation preparation document tracking expense tracking data organization Soft Skills administrative support coordination communication stakeholder management event planning Certifications & Qualifications Associate’s degree Bachelor’s degree #J-18808-Ljbffr