Financial Administrator

Please see Special Instructions for more details. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Position Information Posting date 05/01/2025 Open Until Filled Yes Position Number Position Number 1129309 Position Title Hiring Range Minimum Hiring Range Minimum $23.56/hr. Hiring Range Maximum Hiring Range Maximum $29.42/hr. Union Type Union Type Not a Union Position SEIU Level SEIU Level Not an SEIU Position FLSA Status FLSA Status Non-Exempt Employment Category Employment Category Regular Full Time Scheduled Months per Year Scheduled Months per Year 12 Scheduled Hours per Week Scheduled Hours per Week 40 Schedule M-F, 8a-5p Location of Position Hanover, NH 03755 Dartmouth Computer Store , 7 South St, Suite 1 Remote Work Eligibility? Onsite only Is this a term position? Is this a term position? No If yes, length of term in months. If yes, length of term in months. NA Is this a grant funded position? Is this a grant funded position? No Position Purpose The Financial Administrator is responsible for ensuring the timely and accurate processing of all financial transactions related to the Computer Store and Endpoint Services. This includes developing and implementing efficient financial processes, providing operational support to staff, reconciling accounts, and resolving discrepancies. The role plays a key part in promoting institutional accountability and financial transparency through accurate reporting, effective collaboration, and oversight of day-to-day financial operations. Description Join Our Team: Financial Administrator – Client Services at Dartmouth College Are you a numbers-savvy professional who loves creating order from complexity? Dartmouth College is looking for a Financial Administrator to support the financial operations of our Computer Store and Endpoint Services —a role where your attention to detail and process-minded thinking will make a real difference. In this role, you’ll take ownership of core financial activities: managing budgets, reconciling transactions, supporting inventory processes, preparing audits, and working across teams to ensure efficient, transparent workflows. You’ll also supervise student employees and help make data-driven decisions that keep our services running smoothly. What You’ll Do: Oversee financial transactions, reporting, and forecasting for the Computer Store. Reconcile budgets, track spending trends, and help ensure compliance with college policies. Manage billing, assist with inventory workflows, and support the CAPS equipment program. Train and supervise student workers while maintaining documentation for internal audits. What You Bring: An associate’s degree (or equivalent experience), plus 2–3 years in a financial or administrative role. A knack for spreadsheets, accuracy, and problem-solving. Strong communication and organizational skills with a team-oriented mindset. Bonus points for experience with Oracle, Tableau, point-of-sale systems, or inventory management. Why Dartmouth? You’ll be part of a collaborative and mission-driven environment at one of the nation’s most respected colleges. This role offers the opportunity to grow professionally while supporting technology services that keep the Dartmouth community connected and equipped. Required Qualifications - Education and Yrs Exp Required Qualifications - Education and Yrs Exp Associates plus 2-3 years' experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities Associate’s degree with 2-3 years of relevant work experience or the equivalent combination of education and experience. Accuracy with numbers and accounting. Proficiency with spreadsheet tools (e.g., Excel) Strong organizational, analytical, and problem-solving skills, with attention to detail. Demonstrated effective verbal and written communication skills. Ability to collaborate and work effectively on teams. Preferred Qualifications Experience working in an academic environment. Familiarity with institutional financial systems such as Oracle or Tableau. Proficiency with inventory or point-of-sale systems. Experience supervising or mentoring student employees. Experience supporting financial audits or implementing internal financial controls. Experience managing inventory systems or retail financial workflows. Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Manages and prepares comprehensive budget reports for the Computer Store. Monitors and reconciles all accounts and advises the Director on financial issues. Reconciles current fiscal year budget and spending, P-card transactions/reconciliation, and adherence to college policy. Oversees journal transfers, cashier deposits and purchase orders as they pertain to Computer Store inventory. Creates and maintains documentation for financial processes and best practices. Supports financial forecasting and creates dashboards to visualize spending, trends, and CAPS program activity. Helps perform end of year inventory reconciliation. Percentage Of Time Description Administrative and Program Support – 25% Assists with the scheduling and coordination of Endpoint services for computer equipment upgrades. Assists with billing inquiries associated with equipment programs. Supports inventory operations by assisting with the receipt, inspection, and organization of incoming goods as needed, ensuring accurate documentation and proper storage. Percentage Of Time Description Records and Information Management – 10% Maintains comprehensive inventory and budget records in compliance with institutional policies, determining retention or disposal when guidelines are unclear. Assists in audit preparation and ensures compliance by maintaining documentation and supporting policy adherence. Percentage Of Time Description Collaborates with colleagues to share information, build relationships, and accomplish shared goals. Percentage Of Time Description Student Employment Supervision – 5% Hires, trains, and supervises student employees on a term-by-term basis. Assigns daily work and provides feedback on performance. Manages and submits payroll for student employees. Percentage Of Time Description Other Duties – 5% Performs other duties as required. Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Supplemental Questions Required fields are indicated with an asterisk (*). * How did you learn about this employment opportunity? Current Dartmouth employee (Please specify full name below) Word of mouth Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) View email address on click.appcast.io email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) Recruiter (Please specify full name or event below) abilityJOBS Chronicle of Higher Education Glassdoor Handshake HigherEdJobs Indeed Inside Higher Ed LinkedIn’s Job Board RecruitMilitary Dartmouth’s Job Board (searchjobs.dartmouth.edu) Other (Please specify below) If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents Cover Letter Resume Optional Documents Additional Document #1 Curriculum Vitae Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph View phone number on click.appcast.io | View email address on click.appcast.io #J-18808-Ljbffr