Administrative Assistant

Administrative Assistant

Harder Mechanical is one of the nation's largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Concord, CA; and Salt Lake City, UT. As an Administrative Assistant, you will provide essential administrative and office support to our project team at a semiconductor construction site in North Phoenix. In this role, you will assist with daily office operations, coordinate administrative activities, and support a variety of tasks to help ensure the jobsite runs smoothly and efficiently. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication skills, adaptability, and the ability to collaborate effectively with a team are essential for success in this role. This position is not eligible for remote work. Work schedule is Monday-Friday, 7:00am-3:30pm with overtime as needed by the project team.

Admins at Harder perform the following daily tasks:

• Supports the construction team with data entry, and completing tasks critical to business success
• Assist with the uploading, printing, and electronic filing of construction drawings
• Schedules and coordinates meetings, appointments and maintains calendars
• Cover the reception area at the office, welcome guests, and help with shipping and receiving
• Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents
• Supports key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Maintains filing systems (electronic and physical) with a focus on document control
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Supports the field with material purchases and PO tracking
• Help manage special projects as assigned
• Reports to the Site Manager, or as designated

What you will need to be successful in this role:

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Previous successful experience in a construction office environment is preferred
• Experience with data entry
• Team mentality

Education/Experience

• 2-3 years in an administrative role
• Previous experience in construction is a plus

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. This position is hourly. No recruiters. No phone calls, please.

About Harder

Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder's commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws. It is Harder's policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.