Accounts Receivable / Accounts Payable Specialist

Accounts Receivable / Accounts Payable Specialist Department: Commercial Operations Reports To: AR/AP Manager Location: Kansas City, MO Employment Type: Full-Time, Salaried Non-Exempt (overtime eligible) Compensation: $49,000 to $60,000 annually, based on experience Position Summary Mainline Services is a 24/7 railroad and industrial emergency response company, and our business office keeps that work moving. We are seeking a high-energy, results-driven AR/AP Specialist to own both sides of the ledger: applying payments, driving collections, processing vendor and subcontractor invoices, and keeping records accurate and audit-ready. Emergency jobs bring new customers, rush payments, and heavy field documentation with little notice, so this role suits someone who enjoys a fast pace and wants their work to make a visible impact. What to Expect High-volume AR and AP work, with priorities that shift as emergency jobs come in. Firm deadlines around payment runs, collections, and month-end close. Occasional extended hours during month-end, year-end, and major response events (overtime eligible). Key Responsibilities Accounts Receivable Apply customer payments (ACH, check, wire) accurately and promptly; research and clear unapplied cash, short pays, and other discrepancies. Work aging reports and follow up on past-due balances until resolved. Resolve invoice disputes with Billing, Operations, and customers, and follow each through to closure. Set up and maintain customer accounts, including short-notice setups for emergency work. Prepare weekly and monthly AR aging and collections reporting. Accounts Payable Review, code, and enter vendor and subcontractor invoices, verifying against POs, field tickets, and approvals. Track down missing documentation from field crews and vendors, and resolve discrepancies before payment. Prepare vendor payments, including time-sensitive emergency payments, within established approval controls. Reconcile vendor statements; research duplicates, pricing issues, and missing credits. Maintain vendor records, including W-9s and payment information, and respond promptly to vendor inquiries. Close & Support Reconcile AR and AP accounts and support month-end and year-end close. Provide documentation for audits and follow established internal controls. Recommend process improvements and provide backup support across Commercial Operations as needed. Qualifications 2+ years of AR, AP, bookkeeping, or accounting support experience; experience with both AR and AP strongly preferred. Experience in railroad, emergency response, construction, transportation, or field services is a plus. Working knowledge of accounting principles and AR/AP processes. Proficiency in Excel and Microsoft Office. Experience with an ERP or construction/job-cost accounting system (such as ComputerEase, Sage, Viewpoint, or Foundation) is a plus; we will train on our system. Accuracy and attention to detail while handling high volume under tight deadlines. High energy, a sense of urgency, and a self-starter mindset that follows issues through to resolution. Ability to reprioritize quickly and work occasional extended hours. Professional communication skills, including confidence following up on past-due balances. Discretion with confidential financial information. What Success Looks Like Payments are applied promptly, past-due balances are trending down, vendors are paid accurately and on schedule, close deliverables are on time, and no discrepancy sits unresolved. About Mainline Services Mainline Services provides specialized railroad and industrial services, including 24/7 emergency response. We value people who take ownership, solve problems, and step in where needed. In return, you will find meaningful work, a team that relies on you, and room to grow with an expanding company. Additional Information Required to maintain a valid driver's license. Will be subject to the Company's background check, MVR, and drug screen programs. PLEASE NOTE: This is a fully on-site position, located at our main office in Kansas City, MO. Work Authorization Must be authorized to work in the United States. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. Company Offered Benefits Benefits start first day of the month following hire: Medical, Dental, Vision, Disability Paid time off, accrual starts Day #1 401k with generous company match Mainline observes eight holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday After Thanksgiving, Christmas Eve, and Christmas Day Employee Assistance Program Employee Referral Program #J-18808-Ljbffr