Accounts Payable & Procurement Specialist

Accounts Payable & Procurement Specialist About this position About Covenant House New York Join a legacy of hope and empowerment at Covenant House New York! For over 50 years, CHNY has transformed lives by providing comprehensive shelter, housing, and wrap‑around support services for vulnerable homeless, runaway, and exploited youth. As the largest provider of these essential services in New York City, CHNY impacts over 1,500 young people aged 16‑24 each year. At CHNY, doors are open to all young people in need, regardless of race, religion, sexual orientation, gender identity, or expression. Our dedicated team offers support in shelter, housing, education, employment, health, mental health, youth development, and anti‑human trafficking initiatives, operating with harm reduction and trauma‑informed principles to ensure the best care for our youth. Beyond immediate support, we advocate for systemic change, influencing public policy, and raising awareness of critical issues surrounding youth homelessness. Our goal is to provide a safe refuge and empower young people to build a brighter future founded on compassion, unconditional love, and absolute respect. About the role The Accounts Payable and Procurement Specialist manages the end‑to‑end procurement and payment process, ensuring seamless and efficient operations. The specialist identifies and evaluates vendors, prepares and issues purchase orders, and performs thorough invoice verification using the three‑way match process. They process prompt and accurate payments while rigorously adhering to internal controls, grant requirements, and nonprofit regulatory guidance. Reporting directly to the Director of Accounts Payable and Procurement, the role collaborates cross‑functionally with department leaders and teams across the organization. What you’ll do Procurement & Sourcing Identify and evaluate potential vendors by obtaining multiple competitive quotes, comparing pricing, quality, and service, ensuring the organization selects cost‑effective and reliable suppliers. Oversee all phases of the Purchase Order (PO) process—from initial creation and submission to internal approval routing and ongoing status tracking—maintaining clear records and communications for timely procurement. Manage onboarding of new vendors by collecting required documentation, such as W‑9s, verifying Federal ID numbers, and keeping all information accurately entered into the A/P software and accounting system. Accounts Payable Process invoices using three‑way matching, coordinating with other departments to ensure each invoice matches an approved PO and a verified receipt of goods or services. Code all invoices to the appropriate general ledger accounts, allocating expenses to the correct programs, departments, or restricted grant funds for accurate financial reporting and compliance. Execute weekly payment runs by ACH, wire transfer, or checks (as applicable), ensuring timely and accurate disbursement while adhering to internal controls and payment policies. Compliance & Reporting Assist with the annual 1099‑NEC/MISC reporting process for contractors, collecting and submitting tax information in compliance with IRS regulations. Support the organization’s annual financial audits by maintaining audit‑ready documentation of all procurement and payment activities. Perform other duties as assigned. Qualifications Education: Bachelor’s degree in accounting, finance, or business administration preferred. Experience: 3+ years of full‑cycle AP and/or purchasing; nonprofit experience preferred for fund accounting. Software skills: Proficiency in ERP systems (e.g., Sage Intacct, NetSuite, QuickBooks) and advanced Excel (VLOOKUPs, pivot tables) required. Exceptional attention to detail, negotiation skills, and professional communication needed to resolve vendor disputes. Ability to work independently. Excellent organizational skills and strong attention to detail. Demonstrated passion for serving and helping young people. The pay range for this role is: 55,000 – 65,000 USD per year (41st ST – SHELTER). #J-18808-Ljbffr Covenant House