HR Administrator

Job Title: HR Administrator

FLSA Status: Nonexempt

Work Schedule: 40 hours per week

Department: Human Resources

Reports to: CEO

Pay Range: $16.75-17.25 an hour

Eligible for $1 increase for peer support training and $1 increase for bilingual (Spanish, German, Korean, or Sign).

GENERAL PURPOSE OF JOB

The Human Resource Administrator provides administrative and operational support for human resource processes across all business locations. This position assists with recruiting coordination, interview scheduling, onboarding support, payroll processing support, training administration, record maintenance, HRIS data entry, and employee communication support.

This role is primarily coordination and administrative in nature and works closely with organizational leadership and Vida HR to support implementation of established HR processes, procedures, communications, and compliance-related activities. The position is expected to exercise professionalism, organization, discretion, and sound judgment in carrying out assigned responsibilities while referring complex HR matters and policy interpretation to leadership and Vida HR.

Essential Duties And Responsibilities

• Provides professional and timely support to employees by responding to routine questions, assisting with HR-related processes, and escalating more complex matters appropriately.
• Assists with recruitment and interview processes.
• Coordinates onboarding and separation processes for employees.
• Processes payroll and payroll-related documentation.
• Coordinates communication, documentation, and administrative follow-through with Vida HR regarding HR processes, compliance support, employee matters, and organizational needs.
• Coordinates employee training activities, tracks required certifications and training compliance, and assists departments with maintaining organizational training requirements.
• Supports managers and directors throughout the hiring process, including interview coordination, applicant communication, candidate outreach, and recruitment logistics as appropriate.
• Supports organizational leadership and Vida HR through accurate recordkeeping, information tracking, communication support, and HR process coordination.
• Maintains confidentiality and exercises discretion in handling sensitive employee and organizational information.
• Performs other related duties as assigned.

Supervisory Responsibilities

None. This position does not directly supervise employees and works in coordination with organizational leadership and Vida HR to support documentation, communication, and administrative follow-through related to employee relations, progressive discipline processes, and personnel matters. Final decisions regarding discipline, termination, compensation, and policy interpretation remain the responsibility of leadership and/or Vida HR.

Volunteer Engagement Responsibilities

Silver Key is a volunteer-centric organization. You may be regularly interacting and engaging with volunteers, so it is your responsibility to show appreciation for their efforts and occasionally provide guidance.

DRIVING DUTIES

None

EMPLOYMENT STANDARDS

Silver Key Senior Services is a drug-free organization. Employment is contingent upon successful completion of a drug screen and background checks. Business-specific knowledge includes knowledge of Silver Key mission statement, policies/procedures, business-specific software and safety regulations. This position does not require a background check by Colorado Adult Protective Services (CAPS).

REQUIRED EDUCATION And/or EXPERIENCE

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of human resource processes, procedures, and workplace practices.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• At least two years related experience required.

Desirable, Preferred, Or Special Qualifications

Bachelor's degree in human resources or related field and/or equivalent experience preferred. Relevant HR experience accepted in place of bachelor's degree may be considered.

TECHNOLOGY PROFICIENCY

This position requires good proficiency in the use of computer software and applications, office equipment, and professional telephone use. The ability to adequately type quickly with few to no errors is also very important. This position will often require multi-tasking in the use of computer, phone, and office equipment while interacting with clients. Candidates for this position may be required to take and pass technology proficiency assessments prior to employment.

Language Skills

Demonstrated strong verbal and written communication skills, analytical skills, statistical and mathematical abilities and interpersonal skills. Ability to read and interpret documents such as safety rules, operating maintenance instructions and procedure manuals. Ability to write complex reports and distill information for many audiences. Proficiency in non-English languages is highly valued.

Mathematical Skills

Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

This position requires standing, walking and sitting for periods of time. Utilization of hands and fingers to operate office computer keyboard and equipment required. Must be able to reach with hands and arms, talk, hear and stoop, kneel or crouch if needed.

Vision Requirements

Position requires close, distance and peripheral vision.

WORK ENVIRONMENT

Moderate noise within business office atmosphere with computers, printers and light traffic.

MINIMUM JOB REQUIREMENT

• Must pass drug test and background check prior to hire and periodically during employment as determined by organization standards as well as State and Federal contracting requirements