Executive Personal Assistant

Job Description

Job Description

Job Summary
We are seeking a highly organized and proactive Personal Assistant to support an attorney. This role is integral to the smooth operation of both professional and administrative matters. The ideal candidate is detail-oriented, discreet, and comfortable managing a fast-paced environment with shifting priorities.

Duties

• Support personal tasks including personal errands, appointment scheduling, and confidential matters with discretion.
• Manage and maintain detailed calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
• Provide executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.
• Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion.
• Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized office supplies and records.
• Assist with event planning for corporate meetings, conferences, or special events from logistics to execution.

Executive Support

• Calendar management
• Scheduling meetings and appointments
• Email and correspondence management
• Administrative support for legal and business activities
• Project management and follow-up
• Drafting administrative documents, addressing emails and assembling legal documents

Personal Assistant Functions

• Running errands
• Weekend assistance when necessary
• Miscellaneous logistical support

Qualifications

• 3+ years executive assistant experience preferred
• Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Exceptional communication skills including phone etiquette and customer service experience.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Knowledge of project coordination techniques and event planning processes is highly desirable.
• Spanish or Mandarin Language Skills (preferred)
• Notary Public Certification (may be obtained after hire)
• Valid Drivers' License

Work Arrangement

• Primarily in-person
• Mix of office, business, and personal support activities

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• Monthly Metro Card

Join us in this exciting role where your organizational talent and proactive approach will make a meaningful impact! We value energetic professionals eager to support leadership excellence while growing their skill set in a vibrant work environment.