Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Location: Little Rock, AR (In-office) 

Reports To: Controller

Employment Type: Full-Time 

MUST HAVE CONSTRUCTION EXPERIENCE

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, payments, and financial records. This role manages the full accounts payable cycle, including invoice verification, purchase order tracking, vendor communication, and payment processing.

Working closely with the accounting team, this position ensures compliance with company policies and supports month-end close activities, reconciliations, and reporting. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

• Processes invoices/AIA documents for payment; prints and mails accounts payable checks; maintains and tracks ACH payments.
• Verifies and tracks purchase orders.
• Performs data entry and spreadsheet management.
• Maintains accounts payable files.
• Maintains compliance for W9’s, Certificates of Insurance, and Lien Waivers.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.
• Prints and routes accounts payable reports.
• Assists with preparation of 1099s.
• Assists with monthly closings.
• Assists with related special projects as needed.
• Performs other relatedduties asassigned by management.

QUALIFICATIONS:

• MUST HAVE TWO YEARS CONSTRUCTION EXPERIENCE.
• Related accounting experience- Accounts Payable experience required.
• Degree from accredited college preferred.
• Acute attention to detail.
• Proficient in Sage Intacct Construction and Procore preferred.
• Strong organizational skills.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to understand and follow written and verbal instructions.
• Ability to meet strict deadlines.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

COMPETENCIES:

• Customer Service–Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills–Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication–Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication–Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork–Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

• Ethics–Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support–Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Motivation–Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Planning/Organizing –Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism–Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality–Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity–Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.

COMPANY BENEFITS 

Buffalo Builders believes in taking care of our employees by offering benefits that support their physical, mental, and financial well-being. Our comprehensive benefits package includes medical, dental, vision, matching 401(k), Paid Time Off, paid holidays, training and development, giving back to the community, and much more. 

EEO STATEMENT 

Buffalo Builders is an equal-opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.