Administrative Assistant

Hired by Matrix

At-a-Glance:
Join an international food and beverage company as a vital part of the team.as an Administrative Assistant

Position Type:

Contract
Onsite

Required :

Previous experience performing the same type of role at a Fortune 500 company.
Experience in consumer packaged goods (CPG) or the food-services industry relevant to the role.
2 years' experience in admin support at a consumer goods company.
Bachelor's degree preferred.
Detailed knowledge and experience in Microsoft Word, PowerPoint, and Excel.
Ability to become proficient in multiple IT applications.
Experience in prioritizing work and multitasking.
Strong sense of urgency.
Outstanding organizational and follow-up skills.
Discretion with sensitive information.
Excellent written and verbal communication skills.
Requires creative thinking and problem-solving skills.
Attention to detail.
Respects and values differences, acts with integrity, and operates with justice.
Demonstrates tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
Must be a strong team player and assist other department staff when necessary.
Willingness to learn and take on projects.
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keep management involved as needed.

Responsibilities:

Manage day-to-day sales administrative accountabilities plus dedicated areas of expertise.
Handle settlement/cashiering location end-of-day driver paperwork.
Manage location free-goods and employee sales.
Provide dedicated administrative support in a professional, confidential, and organized manner.
Maintain calendars and schedule both on- and off-site meetings.
Manage location equipment.
Monitor email and phone calls; proactively respond to and/or coordinate issues when possible.
Execute and maintain required control and compliance requirements.
Learn multiple role processes for coverage.
Organize and maintain department files, both electronic and hard copy.
Engage in daily interaction with all Functional Teams.
Maintain a high level of integrity and professionalism in handling confidential material on a daily basis.
Work proficiently and calmly under pressure situations.
Administer specific applications/time-bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner.
Create customized actionable market reports using pivot tables, advanced formulas, or macros.
Plan and organize sales department events.
Work on special projects as necessary and other assigned duties as needed.

If your background aligns with what we're looking for, you may receive a call from Ava, our virtual recruiter, for a brief screening conversation. Ava will ask a few questions about your experience and interest in the opportunity.

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Vacancy posted 1 day ago

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