Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in Malibu, California and support daily payables operations with accuracy and consistency. This role focuses on reviewing invoices, processing payments, maintaining organized records, and helping ensure financial information is complete and audit-ready. The ideal candidate brings hands-on experience in accounts payable, strong attention to detail, and the ability to communicate effectively with vendors and internal partners.

Responsibilities:
• Review incoming invoices to confirm approvals are complete and that each submission aligns with accounts payable procedures and control standards.
• Assign accurate accounting codes to invoices across the general ledger, entity, and property structure before entry.
• Record approved invoices in financial systems such as Yardi Voyager and QuickBooks within required timelines and with a high level of accuracy.
• Execute authorized electronic payments to vendors and retain supporting confirmation records for each transaction.
• Organize and maintain documentation for invoices, payment support, check records, stop-payment notices, and related reporting files.
• Address questions from vendors and internal staff promptly, researching discrepancies and providing clear resolution updates.
• Monitor the accounts payable aging report on a weekly basis and identify items requiring correction or follow-up.
• Support month-end close activities by assisting with payables reconciliations, statement reviews, vendor setup documentation, 1099 preparation, and audit support records.• At least 3 years of experience in accounts payable or a closely related accounting support position.
• Practical experience reviewing, coding, and processing invoices with strong attention to accuracy and timeliness.
• Familiarity with accounting platforms such as Yardi Voyager, QuickBooks, or similar financial software.
• Knowledge of payment processing activities, vendor file maintenance, and accounts payable recordkeeping practices.
• Ability to manage multiple priorities, meet deadlines, and maintain organized documentation.
• Strong written and verbal communication skills for handling vendor inquiries and collaborating with internal teams.
• Experience assisting with reconciliations, audit documentation, and year-end reporting tasks such as 1099 filing.