Strategic Sourcing & Contracts Coordinator

DEPARTMENT: Contracts & Procurement ROLE TYPE: Full-Time JOB OVERVIEW: The Strategic Sourcing & Contracts Coordinator's primary responsibility is to process PHMC contract and sourcing requests in a fast-paced environment. RESPONSIBILITIES: * Process and coordinate contract, subcontract, and sourcing requests. * Use established templates to prepare contract documents as needed. * Coordinate the activities of contracts, invoices, and purchase orders in systems. Run reports and maintain files related to sourcing and contracts. * Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding. * Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content. * Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system. * Provide customer service support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts. * Ensure that department processes, procedures, and performance standards are maintained. SKILLS: * Ability to read and understand contracts, invoices, as related to PHMC's business model and practices * Familiarity with procurement/contracting databases and systems * Proficiency with Microsoft Office applications * Organizational skills, good attention to detail, and excellent ability to follow processes * Strong communication and interpersonal skills * Knowledge of general office policies, procedures, and work methods * Ability to work in a supportive, positive manner within the department, with fiscal teams, and cross-departmentally, through full participation, personal contribution, and active interaction * Ability to communicate effectively and work with colleagues, government agencies, service providers, program participants, and other human services organizations in a positive, pleasant, professional, and productive manner in writing, by telephone, and in personal contacts * Preferred: Knowledge of PHMC programs, services, and activities EDUCATION: An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable. EXPERIENCE: * 1 year of experience in a related administrative capacity required * Preferred: Experience with purchasing, contracts, and procurement * Preferred: Experience with Microsoft Dynamics NAV, Docusign, and Adobe Acrobat Pro SALARY GRADE: 17 PHMC is an Equal Opportunity and E-Verify Employer.