Project Coordinator

Job Description

Job Description

Title: Project Coordinator 

Reports to: Project Manager 

Area: Commercialization 

Location: Westlake Village, CA 

About the Company 

Sugar Foods LLC is a privately owned company with production facilities in Georgia, California, Massachusetts and Mexico. Our products are sold and distributed throughout the U.S. and Canada. At Sugar Foods, the Customer is King. The vision of Sugar Foods is for our products to be on every plate and in every cup. 

The Sugar Foods Way 

At Sugar Foods, the Customer is King, and our team is our Family. The vision of Sugar Foods is for our products to be on every plate and in every cup. We continue to grow our business and adapt to changing business conditions to consistently provide value to our customers, our associates, and our community, by adhering to high standards of quality and safety and always acting in a respectful and responsible manner. 

Position Summary 

The Project Coordinator role is an entry-level position designed to build foundational project management skills within the Project Management team. This role supports project execution by organizing information, tracking timelines, and assisting cross-functional communication while learning core processes such as procurement, supply chain coordination, and operational change management. 

The coordinator operates under the guidance of Project Specialists and Managers, gaining hands-on exposure to manufacturing processes and the complexities of the food industry supply chain. Success in this role is defined by strong organization, attention to detail, and a proactive approach to learning and supporting project needs. 

Key Responsibilities 

• Support project execution across commercialization initiatives , assisting with timelines, milestones, and deliverables to ensure projects remain on track. 

• Maintain and track project plans , updating timelines, tasks, and key milestones within project management tools to provide visibility into project status. 

• Collaborate with cross-functional teams , ensuring clear communication, sharing updates, and helping identify potential risks or bottlenecks for escalation. 

• Communicate progress and key milestones to stakeholders , ensuring accurate and timely updates across internal and external partners. 

• Gather, organize, and maintain project data , ensuring accuracy and completeness within systems such as Smartsheet, SpecRight, or other data platforms. 

• Support alignment of project activities with business priorities , gaining exposure to resource planning and cross-functional coordination. 

• Identify and escalate risks, delays, or data gaps , supporting problem resolution by bringing issues to the appropriate team members. 

• Learn and apply project management processes and tools , building foundational knowledge of commercialization, supply chain, and operational workflows. 

• Contribute to continuous improvement efforts , supporting team initiatives to improve processes, tools, and efficiency. 

• Remain flexible and adaptable , supporting multiple projects and evolving team priorities as needed. 

Qualifications and Preferred Skills 

• Bachelor’s degree (in science, technology, engineering, business, or related field). 

• Strong written and verbal communication skills 

• Proficiency in MS Office Suite. 

• Ability to manage multiple tasks and prioritize effectively 

• Highly organized, detail oriented and problem-solver who can think on their feet. 

• Ability to work effectively both independently and as part of a team. 

• Basic analytical skills (data entry, tracking, reporting)