Front Desk Coordinator

Job Description

Job Description

Front Office Coordinator | $18-$23/hr. | Temp-to-HireWhat Matters Most

• Competitive Pay of $18.00-$23.00 per hour, depending on experience and background
• Schedule: Monday-Friday, 7:45 AM - 4:45 PM
• Location: Menomonee Falls, WI
• Temporary-to-hire opportunity due to an internal promotion
• Target Start Date: June 16, 2025
• Weekly Pay with direct deposit or pay card
• When you work through The Reserves Network, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program

Are you looking for more than a traditional front desk role? We are seeking a Front Office Coordinator who will serve as the first point of contact for employees, customers, vendors, and visitors while supporting multiple departments throughout the organization. This position offers a unique blend of front office administration, project coordination, purchasing support, travel coordination, and operational assistance. The ideal candidate is a proactive self-starter who enjoys variety, embraces new challenges, and wants to play an active role in supporting the success of the business.

• Welcome and assist employees, customers, vendors, and visitors while creating a positive first impression
• Answer and direct incoming phone calls, manage voicemail messages, and distribute incoming mail and packages
• Coordinate employee travel arrangements and maintain travel schedules and calendars
• Review, correct, and process employee timecards while ensuring accurate recordkeeping
• Support project coordination efforts by organizing documentation, tracking revisions, and maintaining project records
• Assist purchasing activities, vendor communications, and supply management
• Maintain office supplies, conference rooms, and general office organization
• Process shipping and receiving documentation and support operational recordkeeping
• Provide administrative support to Operations, Purchasing, Production, and other departments as needed
• Assist with special projects and one-time assignments that support business operations

• Minimum of 2 years of administrative, office coordination, receptionist, or related experience
• Strong proficiency in Microsoft Word, Excel, Outlook, and other Microsoft Office applications
• Excellent organizational skills with strong attention to detail and accuracy
• Ability to manage multiple priorities and adapt to changing business needs
• Professional communication skills with the ability to interact effectively at all levels of an organization
• Self-motivated "go-getter" with a willingness to learn new processes and take on additional responsibilities
• Strong work ethic, initiative, and ability to work both independently and collaboratively
• Experience supporting project-based, manufacturing, engineering, or construction environments is a plus

• Pay Rate: $18.00-$23.00 per hour
• Blue Cross Blue Shield Medical Insurance available for employee-only coverage starting at $25 per month
• Dental and Vision Insurance options available
• Healthcare Reimbursement Plan (HRP)
• Paid Holidays (upon eligibility)
• Training, Professional Development, and Growth Opportunities

Join a growing organization known for innovation, quality, and teamwork. Employees enjoy working in beautiful, modern office facilities where the culture is relaxed yet professional. Team members support one another, hold each other accountable, and are encouraged to step outside of their job descriptions to learn, contribute, and make a meaningful impact. This is an excellent opportunity for someone who enjoys variety, takes initiative, and wants to be involved in many aspects of a successful business.

The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.

The pay range for this position is $37,440-$47,840 annually, excluding benefits, bonuses, or other compensation. Your final compensation will depend on your skills, qualifications, experience, location, and internal pay equity. Please note, hiring at the top of the range is uncommon to allow room for future growth.