Legal Secretary Corporate

Legal Secretary Corporate

Sacramento, CA

Direct Counsel is seeking an experienced Transactional Legal Secretary to join a well-established California law firm's Corporate Practice Group in its Sacramento office. This is a full-time, high-trust position supporting a team of corporate attorneys, including firm leadership. The ideal candidate is highly organized, dependable, detail-oriented, and capable of anticipating attorney needs while managing multiple priorities in a fast-paced legal environment.

Position Overview

The Legal Secretary will provide high-level secretarial and administrative support to corporate attorneys handling sophisticated transactional matters. The role will include assisting with corporate transactions and due diligence, coordinating legal documents and closing materials, managing attorney calendars and deadlines, and supporting day-to-day client and practice needs.

This position requires excellent judgment, discretion, professionalism, and the ability to work independently while maintaining a high level of accuracy and client service.

A hybrid work arrangement may be available after 90 days, consisting of four days in the office and one day remote.

Responsibilities

• Provide high-level legal and administrative support to a team of corporate attorneys and firm leadership
• Monitor deadlines, prioritize assignments, and proactively anticipate attorney needs
• Communicate professionally with clients and other contacts, obtain and convey information, and follow up on delegated assignments
• Assist with corporate transactions and due diligence, including organizing diligence materials, tracking requests, maintaining checklists, and coordinating document circulation, execution, and return
• Assist with preparation and organization of closing materials
• Prepare, format, proofread, and edit correspondence, legal documents, presentations, and other materials with exceptional accuracy
• Manage attorney calendars, meetings, conference calls, travel arrangements, correspondence, and other administrative needs
• Prepare expense reports, enter attorney time, and review and edit pre-bills for accuracy
• Complete conflict checks, new matter requests, and related documentation
• Maintain accurate and organized client and matter files using iManage
• Manage attorney email and telephone communications as needed
• Answer and screen telephone calls professionally
• Process incoming and outgoing mail and coordinate special delivery services
• Photocopy, scan, assemble, and distribute legal documents and other materials
• Collaborate with attorneys, paralegals, and administrative professionals to meet deadlines and support projects
• Provide cross-coverage and assistance to other legal secretaries as needed

Qualifications

• 5+ years of legal secretarial experience supporting corporate or transactional attorneys
• Prior experience supporting senior attorneys, partners, or firm leadership strongly preferred
• Familiarity with corporate transactions, due diligence, and legal document management
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Typing speed of at least 50 WPM
• Strong legal document drafting, proofreading, and formatting skills
• Experience with document management systems, time entry, billing, and standard legal technology
• Exceptional attention to detail and accuracy
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Professional, discreet, and client-focused demeanor
• Ability to anticipate attorney needs and exercise sound judgment
• Ability to independently manage multiple priorities and consistently meet deadlines
• Self-motivated and able to work effectively both independently and as part of a team
• Reliable attendance and flexibility in a fast-paced professional environment

Compensation & Work Arrangement

Salary: $82,000$95,000, commensurate with experience.

Hybrid arrangement: May be available after 90 days, with four days in the Sacramento office and one day remote.

Location

Sacramento, CA