Civil Litigation Legal Secretary - Remote

Civil Litigation Legal Secretary - Remote

CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the leading personal lines property and casualty insurance groups in the United States. Here, every employee shapes our mission. We build innovative, human-centered solutions that help AAA members prevent, prepare for, and recover from life's uncertainties. You will join a collaborative, inclusive culture where your strengths have room to grow and your ideas can drive real impact. Step into a role where you can contribute to our shared success through meaningful work.

We are actively hiring for a Civil Litigation Legal Secretary!

Your Role: As a Civil Litigation Legal Secretary supporting our Folsom, California law office, you will partner closely with two CSAA Insurance Group attorneys, providing critical legal and administrative support. The attorneys primarily handle personal injury defense matters, with approximately 80% of their caseload being auto in nature.

Your Work:

• Generates/composes/drafts correspondence and various legal documents and forms.
• Organizes and maintains electronic files related to current cases and various legal matters.
• Dockets and calendars legal appearances and filing deadlines.
• Provides administrative support to attorneys with depositions, medical examinations, court and arbitration hearings, and works with retained experts.
• Juggles calendar and does scheduling with follow-up tasks.
• E-file documents with the court.
• Understanding of what is happening with a file and being proactive when necessary.

Required Experience, Education and Skills:

• 3 5 years of experience as a Legal Secretary or equivalent.
• Knowledge of legal terminology and of proper formats for legal documents, legal procedures, and document editing skills.
• California Court venue understanding and familiarity with local rules, as well as knowledge of e-filing process with various California courts.
• Ability to multi-task and prioritize.
• Strong attention to detail and accuracy of work.
• Ability to manage in a strictly electronic (paperless) environment.
• Strong PC skills.
• Strong Microsoft Office product skills, including but not limited to Office 365, TEAMS, and OneDrive.
• Skilled in working with Adobe and utilizing and manipulating PDF documents.
• Demonstrated knowledge of legal software applications.
• Must have the ability to handle and respond to sensitive and confidential information.
• Strong oral and written communication skills and organizational skills.
• Ability to file using alpha-numeric systems.
• Advanced knowledge of practice areas and legal procedures.

What would make us excited about you?

• Bachelor's degree in related area or an equivalent combination of education and experience.
• Notary license.
• Knowledge of Electronic Legal Management: e-Docs and Team Connect preferred.
• Actively shapes our company culture (e.g., participating in employee resource groups, volunteering, etc.).
• Lives into cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.).
• Travels as needed for role, including divisional / team meetings and other in-person meetings.
• Fulfills business needs, which may include investing extra time, helping other teams, etc.

Please note we are hiring for this role remote anywhere in the United States with the following exceptions: Hawaii and Alaska.

Why Choose a Career at CSAA IG?

At CSAA IG, we are a mission-driven organization proudly committed to empowering our members, our employees, and our communities to thrive.

Recognition: We offer a total compensation package, annual bonus eligibility for most roles, 401(k) with a company match, and so much more!

Career Growth: We believe in growth for everyone. Here at CSAA IG, leaders and mentors partner with employees to align interests, unlock development opportunities, and support long?term success.

Flexible Workplace: We embrace a remote-first culture through our Flexible Workplace. Most employees hold Home-Flex roles, working primarily from home, often with the flexibility to work from various locations including CSAA offices. Our flexible workplace empowers you to balance remote work with intentional in?person moments that deepen connection and collaboration.

Inclusion and Belonging: An inclusive and welcoming workplace is the cornerstone of our success. By fostering an environment where people feel valued and heard, we deepen our ability to understand and meet the unique needs of our members. This strengthens innovation and enhances our products and services, giving us a competitive edge in the market.

Sustainability: As climate change leads to more frequent and severe weather events, we are taking bold action to build more resilient communities and reduce our environmental impact. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don't miss important updates from us.

CSAA is committed to providing reasonable accommodations to qualified applicants and employees with disabilities or other limitations. If you would like to request an accommodation to participate in the job application or interview process, please contact View email address on click.appcast.io

CSAA does not provide visa sponsorship for this role. Applicants must have authorization to work indefinitely in the US. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).

CSAA Insurance Group is an equal opportunity employer.