Administrative Assistant

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient day-to-day operations. This position coordinates schedules, manages correspondence and records, assists with office organization, and supports staff, management, customers, and other stakeholders.

• Provide general administrative and clerical support to the office and management team.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule meetings, appointments, and conference calls.
• Prepare documents, reports, spreadsheets, presentations, and other correspondence.
• Enter and maintain accurate data in company databases and systems.
• Organize and maintain electronic and physical files and records.
• Process invoices, purchase orders, expense reports, and other administrative paperwork.
• Coordinate meetings, including preparing agendas, materials, and meeting rooms.
• Assist with travel arrangements and expense tracking as needed.
• Greet visitors and provide professional customer service.
• Order and maintain office supplies and equipment.
• Assist with special projects and other administrative tasks as assigned.
• Maintain confidentiality of company, employee, and customer information.
• Communicate with internal departments, vendors, customers, and external partners as needed.

• High school diploma or equivalent required; associate degree preferred.
• 1-3 years of administrative, office, or customer service experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently as well as part of a team.

• Experience with CRM, ERP, or other business software.
• Strong data-entry and document-management skills.
• Experience supporting executives or department managers.
• Bilingual skills are a plus.