Site Clerk

Join the City of Chattanooga Team

Chattanooga, a vibrant and growing community of over 190,000 residents within a metropolitan area of nearly 600,000 is known as the "Scenic City" for a reason. Nestled along the Tennessee River and surrounded by the foothills of the Appalachian Mountains, we are a hub of outdoor adventure and innovation. Home to the University of Tennessee at Chattanooga (UTC) and Chattanooga State Community College, our city blends a rich industrial history with a tech-forward futurefamously powered by the nation's first community-wide "Gig" fiber-optic network. The City of Chattanooga was also recently designated as a "National Park City," the first of its kind in the United States.

Our Organization

As a City, we are powered by a dedicated workforce of approximately 2,600 employees committed to excellence in public service and making Chattanooga the best community in the country. Our team ensures our city thrives through a wide range of municipal services, including:

• Public Safety: Chattanooga Police and Fire Departments.
• Infrastructure & Utilities: Public Works, Waste Resources, and specialized Stormwater management.
• Quality of Life: Award-winning Parks and Outdoors and Community Development systems and the Chattanooga Public Library.
• Transportation: The Chattanooga Metropolitan Airport (CHA) and citywide transit and pedestrian friendly initiatives.
• Innovation: Leading-edge smart-city programs with a commitment to cutting edge workforce development policies to ensure all our residents can get ahead.

Why Choose Chattanooga?

The City of Chattanooga's workforce is the heartbeat of our community. We don't just offer jobs; we offer careers with purpose: making Chattanooga the best city in America. We are committed to being the premier employer of choice in Southeast Tennessee by providing:

• Competitive Compensation: Robust pay scales that reflect our commitment to our staff.
• Work-Life Balance: Generous paid time off and flexible scheduling where possible.
• Exceptional Wellness: Comprehensive health benefits and wellness programs designed for you and your family that deliver savings to you beyond your paycheck, featuring a centralized health clinic and pharmacy for all City employees.
• Growth: A focus on professional development and upward mobility within the organization.
• The Great Outdoors: Your Backyard Playground: Chattanooga isn't just near nature, it's immersed in it. As one of the most biodiverse cities in North America, the "Scenic City" offers an ecological richness that few places on earth can claim. Whether you are an adrenaline junkie or a weekend wanderer, world-class adventure is always less than an hour away.
• Vertical Adventures: Scale legendary sandstone cliffs in what is widely considered the premier rock climbing hub of the Southeast.
• Water & Rapids: From the high-octane whitewater kayaking of the Ocoee River to world-class bass fishing and peaceful paddling on the Tennessee River.
• Trails for Miles: Explore a massive network of mountain biking and hiking trails that wind through lush ridges, hidden waterfalls, and deep river gorges.

In Chattanooga, "work-life balance" means you can finish your shift and be at a trailhead or on the water before the sun sets.

Our mission is to work together to build a safe, vibrant, and sustainable city for all Chattanoogans. To do that, it takes a team of skilled and passionate individuals. So, if you'd like to call Chattanooga home or maybe you already do! and want to further your career through meaningful work that makes a true impact where you live, we'd love to talk to you.

Salary: HS Diploma - $18.02/hr or $32,434.06 Annually

FLSA Status: This is a non-exempt position.

Work Schedule: Monday - Friday, 7:30 - 3:30.

This position works 240 days per year, 7.5 hours per day. Schedule may vary due to work assignments and projects.

Department: Early Learning

Location: James A Henry Site, Avondale Head Start Site, Cedar Hill Head Start Site, or Daisy Head Start Site

SUMMARY: The Site Clerk is responsible for maintaining different reports for the center, greeting visitors and ensuring all visitors sign in at door, maintain premises safety, answering phone calls, copying, filing, data entry, work/maintenance requests, helping assist with lunch carts when needed, covering classrooms/bathroom breaks when needed, supports the Site Director and staff with numerous needs, maintaining site inventory in conjunction with admin clerk, CACFP reconciliation, ordering center supplies, and compiling/distributing memos.

ESSENTIAL FUNCTIONS: The following duties are NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities.

Responsible for maintaining the center's inventory twice a year (March and September).

Manage data on the ChildPlus system.

Take monthly meeting minutes.

Conducts monthly emergency drills.

Assists in the management of the site in the Site Director's absence.

Ensures visitors use appropriate entrances and sign in when visiting.

Helps to maintain the safety of the assigned childcare center.

Ensures unauthorized visitors do not enter sites.

Reconciles CACFP data and manages other data as directed by the Site Director.

Completes special projects for Site Director when needed.

Assists Site Director with administrative tasks to ensure smooth operations of center.

Coordinates travel arrangements for trainings and other professional development for Site Director and education staff at center.

Maintains excellent communication with families, staff, and Site Director related to day-to-day operations.

Completes required training and professional development.

Covers bathroom breaks for educators whenever necessary.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS: HS Diploma required At least 1 year of clerical experience required, 3+ years preferred Any combination of equivalent experience and education to perform the essential functions of the position will be considered.

LICENSING AND CERTIFICATIONS: None.

KNOWLEDGE AND SKILLS: Knowledge of Google Drive, Microsoft Word, Microsoft Excel, and other computer applications. General office and clerical procedures, including filing, copying, document preparation, and data entry. Data management and recordkeeping practices. ChildPlus or other web-based data management systems. Basic inventory management and supply ordering procedures. Administrative procedures and practices related to the daily operation of a childcare center. Basic principles of workplace and childcare center safety, security, and emergency procedures. Confidentiality requirements and the importance of protecting information related to children, families, and staff. Professional communication and customer service practices. Basic meeting documentation, including preparing and maintaining meeting minutes. CACFP data and reconciliation procedures. Head Start program operations, policies, and procedures, or the ability to learn and apply them.

Skills in Typing, data entry, filing, scanning, copying, and maintaining organized records. Using Microsoft Word, Excel, Google Drive, email, and web-based software applications. Entering, maintaining, and retrieving accurate information from databases and electronic systems. Preparing reports, correspondence, meeting minutes, memos, and other administrative documents. Organizing and maintaining inventory and office records. Communicating effectively and professionally with children, families, staff, visitors, and community partners. Providing professional customer service and greeting and assisting visitors. Monitoring and maintaining accurate sign-in and visitor records. Prioritizing multiple tasks and meeting established deadlines. Working independently while also collaborating effectively with the Site Director and center staff. Maintaining confidentiality and exercising appropriate judgment when handling sensitive information. Identifying and communicating operational, maintenance, safety, or facility concerns to appropriate personnel. Coordinating schedules, travel arrangements, trainings, and other administrative activities. Responding appropriately to changing priorities and supporting the daily operations of the center. Maintaining accurate records and attention to detail when completing reports, reconciliations, and other assigned duties.

PHYSICAL DEMANDS: Positions in this class typically require: walking, standing, reaching, fingering, grasping, feeling, talking, hearing, seeing, lifting, and repetitive motions.

WORK ENVIRONMENT: Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

This position is classified as Medium Work in accordance with Head Start Program Performance Standards, which require all staffregardless of job functionto support the health and safety of children. This may include the