Administrative Assitant/Property Management

Job Description

Job Description

Job description

Our client, a growing mid-sized residential real estate Management & Consulting firm is seeking a full-time temporary to permanent administrative assistant to support two Property Managers.

This is a temp-to-hire position.

The work schedule is Monday – Friday, 9am- 5pm with overtime.

The pay rate is $35.00 per hour. The perm annually salary is $75,000

Responsibilities and Duties:
• Assist manager with building related issues.
• Prepare and modify documents including correspondence, drafts, memos, action lists and emails.
• Attend virtual monthly Board meetings and take minutes (as needed). Meetings are held either at night or in the early morning before normal business hours. You will be paid overtime for these meetings.
• Provide general administrative and clerical support, including mailing, scanning, copying, and maintaining all internal records.
• Maintain electronic and hard copy filing system.
• Prepare adjustment forms and check requisitions.
• Manage calendar for building events. Schedule and coordinate meetings and appointments.
• Contact vendors to schedule meetings and request proposals.
• Order and maintain supplies for buildings (as needed).
• Check open invoices for any issues/errors.
• Request proof of insurance from vendors.
• Correspond with building staff.
• Review collection/arrears report and contact those who’ve fallen behind.
• Distribute monthly Board Packages.

• Ability to attend monthly Board Meetings held in the evening.

Qualifications and Skills:

• College degree or equivalent experience (preferred)

• Administrative Assistant: 3 years (Preferred)
• Ability to multi-task
• Excellent communication and organizational skills
• Ability to take initiative and anticipate upcoming tasks
• Must be able to work independently
• Ability to prioritize workload
• Detail oriented, self-motivated and fast learner
• Proficient in Word and Excel