Administrative Coordinator

Job Description

Job Description

Our client, an owner/operator of Class A commercial office buildings, is seeking an Administrative / Tenant Coordinator to support property operations for Midtown building. This is a 5 day per week onsite temp to hire contract opportunity.

Ascend Talent Solutions -  Administrative Coordinator Job  D escription 

Job Description – The Administrative Coordinator will primarily focus on supporting the management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and team members to ensure procedures are followed. Additional responsibilities for the Administrative Coordinator include the following:

Responsibilities Include:

• Answering phones, greeting visitors, assisting with work orders and providing administrative support to the management team. 
• Preparing and updating files ensuring completeness and accuracy. 
• Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance. 
• Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
• Managing the new tenant welcome and orientation program 
• Composing and sending communications to include events, updates, rent statement information, and specific building issues. Manages the new tenant welcome and orientation program
• Revising and distributing updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
• Planning and supporting appreciation events will be a quarterly responsibility for the Administrative Coordinator. 

Position Requirements

• 2 years of previous Administrative Coordinator experience 
• Highly proficient in Microsoft Word, Excel, and Outlook. 
• Professional, reliable, flexible and have a positive, can-do attitude. 
• Excellent attention to detail with strong customer service skills and ability to prioritize 
• Ability to communicate well in both written and verbal communication forms. 
• Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects. 

Education

• Bachelor’s degree preferred or similar work experience 

Benefits

• PTO, PST, Medical, Dental, and Vision 

Compensation is 65K DOE.