Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate financial records, and ensuring timely payment to vendors and suppliers. This role supports day-to-day accounting operations by verifying invoice details, reconciling accounts, resolving discrepancies, and following internal controls and company policies. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.


Key Responsibilities

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.

• Match invoices to purchase orders, receipts, and other records as needed.

• Prepare and process payments by check, ACH, wire transfer, or other approved payment methods.

• Maintain vendor files and ensure records are complete, accurate, and up to date.

• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely manner.

• Reconcile vendor statements and accounts payable balances.

• Monitor payment schedules to ensure timely payments and avoid late fees or duplicate payments.

• Assist with month-end closing activities, accruals, and accounts payable reporting.

• Support audits by providing documentation and maintaining organized records.

• Follow company policies, accounting procedures, and internal control requirements.


Qualifications:

• Associate degree in Accounting, Finance, Business, or a related field preferred; equivalent experience may be considered.

• 1-3 years of accounts payable, accounting, or bookkeeping experience preferred.

• Knowledge of basic accounting principles and accounts payable processes.

• Proficiency in Microsoft Excel and experience with accounting or ERP systems.

• Strong attention to detail, accuracy, and organizational skills.

• Ability to manage deadlines, prioritize tasks, and handle confidential information professionally.

• Strong written and verbal communication skills.


Preferred Skills

• Experience with invoice automation or electronic payment systems.

• Familiarity with 1099 reporting, sales tax, or other compliance-related processes.

• Experience working in a high-volume accounts payable environment.

• Ability to identify process improvements that increase efficiency and accuracy.


Core Competencies

• Attention to detail and accuracy

• Time management and organization

• Problem-solving and follow-through

• Vendor service and communication

• Accountability and confidentiality

• Collaboration across departments


By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.