Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly.

Responsibilities:
• Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments.
• Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance.
• Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy.
• Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs.
• Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change.
• Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems.
• Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule.
• Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation.
• Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers.
• Handle research assignments, personal tasks, and ad hoc projects that improve the executive’s overall efficiency and day-to-day effectiveness.