Administrative Program Specialist A

About This Job The Division of Administration/Office of Facility Planning and Control has a vacancy for an Administrative Program Specialist A (pay grade AS‑613). The Office of Facility Planning and Control administers the state’s capital outlay budget process, prepares preliminary state construction plans, manages state and non‑state projects, oversees contracts from planning through completion, and ensures compliance with funding arrangements. The Administrative Program Specialist A serves as the central manager and steward of physical and electronic records for capital outlay projects, ensuring accurate organization, accessibility, compliance with retention regulations, and long‑term preservation. Beyond records management, the role supports organizational operations by overseeing payroll and timekeeping accuracy, managing office inventory and purchasing, and providing administrative, technical, and backup support across multiple functions. Ideal Candidate Competencies Accepting Direction – Open and willing to follow guidance or instructions. Following Policies and Procedures – Ability to follow, reinforce, adapt, or develop policies to maintain compliance with federal, state legal requirements, State Civil Service rules, and organizational policies. Making Accurate Judgments – Ability to form an opinion objectively and decisively based on relevant information and established standards. Division Context The Division of Administration is the State Government’s Management Arm and the hub of its financial operations. Its offices perform activities such as: Overseeing the state’s capital construction program. Providing state and federal grants for community development. Development of the state budget. Providing technology services. Guiding agencies in the state purchasing and contracting process. Administering a program that provides federal funds to help residents recover from hurricanes. Minimum Qualifications Three years of experience in administrative services; or Six years of full‑time work experience in any field; or A bachelor’s degree. Experience substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience toward the six years of full‑time work experience, up to a maximum of 120 semester hours (four years). Job Duties Serve as the central manager of physical and electronic records for capital outlay projects, ensuring accurate organization, accessibility, and long‑term preservation. Maintain compliance with records retention policies and regulatory requirements through consistent monitoring and documentation practices. Oversee payroll and timekeeping processes to ensure accuracy, timeliness, and adherence to policies. Manage office inventory and purchasing functions, including tracking supplies and coordinating procurement activities. Provide administrative, technical, and backup support across multiple functions to ensure efficient operations and continuity of services. Position‑Specific Details Appointment type: New hire or promotion of a current permanent, classified employee. Louisiana is a “State as a Model Employer” for people with disabilities. No civil service test score is required for this position. A criminal history check may be conducted on all new hires and employees changing positions, including promotions, demotions, details, reassignments, and transfers. Prospective employees may be subject to pre‑employment drug testing. New hires will be required to verify employment eligibility via the federal government’s E‑verify system. Contact Information Erica R. Gay HR Specialist, Division of Administration/Office of Human Resources Email: View email address on click.appcast.io Benefits Insurance coverage – more information at Parental leave – Up to six weeks paid parental leave. More details at Holidays and leave – State employees receive paid holidays such as New Year’s Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave that can be accumulated and saved for future use. Your accrual rate increases with years of service. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency). These systems provide retirement allowances and benefits for state officers and employees and their beneficiaries. Systems include Louisiana State Employees Retirement System (LASERS), Teacher’s Retirement System of Louisiana, Louisiana School Employees Retirement System, and others. #J-18808-Ljbffr