Project Administrator

Project AdministratorTitle: Project AdministratorLocation: Moon Township / Coraopolis, PA 15108 Schedule: Hybrid – 4 Days In Office / 1 Day Remote Employment Type: Full-Time Compensation: $55,000 - $70,000 annually, depending on experience and qualifications.About the PositionPrevious experience within the engineering, construction, inspection, transportation, infrastructure, or related professional services industries is required. HRV Conformance Verification Associates, Inc. is seeking an organized, detail-oriented Project Administrator to join our corporate team in Moon Township, PA.This position provides direct administrative and operational support to HRV's Project Managers and plays an important role in the day-to-day coordination of inspection and quality assurance projects. The Project Administrator will assist with client requests, project documentation, field personnel coordination, project budgets and status tracking, proposals, employee resumes, and other activities necessary to keep projects organized and moving forward.The successful candidate will be comfortable managing multiple priorities, working closely with Project Managers and field personnel, communicating with clients, and ensuring project details, documentation, and deadlines are handled accurately and efficiently.This position is based at HRV's corporate office in Moon Township. Following successful completion of the probationary period, the position is eligible for HRV's hybrid schedule of 4 days in the office and 1 day remote per week.Primary ResponsibilitiesProject Administration & Operations Support (60%)Provide high-level administrative and operational support to Project ManagersProcess and coordinate client requests under the direction of Project ManagersAssist with project setup, status tracking, schedules, budgets, documentation, and other project requirementsCoordinate with Project Managers and field personnel regarding project assignments, schedules, and staffing needsCreate, distribute, update, and revise job assignment and project-related documentsMaintain accurate project information, records, and supporting documentationAssist Project Managers with tracking project progress, deadlines, and deliverablesCommunicate with clients, field personnel, internal departments, and outside organizations as neededAssist with scheduling meetings, travel, and other project-related activitiesIdentify opportunities to improve administrative processes and workflow efficiencyTimesheet, Expense & Project Financial Administration (20%)Review and approve employee timesheets for accuracy, completeness, proper project coding, and required approvalsReview and approve employee expense reports and supporting documentation for accuracy and compliance with company and project requirementsWork directly with field personnel to resolve discrepancies and ensure timely submission of timesheets and expense reportsCoordinate with Project Managers and Accounting to ensure labor and expenses are properly assigned to projectsAssist Project Managers with tracking project hours, expenses, budgets, and other project-related financial informationAdministrative & Department Support (20%)Maintain organized electronic project files and departmental documentationPrepare correspondence, spreadsheets, reports, and other business documentsAssist with tracking departmental activities, deadlines, and outstanding itemsServe as a liaison between Operations and other HRV departmentsProvide backup administrative and telephone support when neededSupport special projects and other operational initiatives as assignedMinimum QualificationsMinimum of 2 years of administrative, project coordination, project support, operations, or related professional experience in engineering, construction, inspection, transportation, infrastructure, or related professional services industriesStrong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneouslyExcellent attention to detail and proofreading skillsStrong written and verbal communication skillsExcellent internal and external customer service skillsProficiency with Microsoft Office, including Word, Excel, Outlook, and TeamsAbility to create and maintain accurate spreadsheets, documents, and project recordsSelf-motivated with the ability to work independently while collaborating effectively with a teamAbility to thrive in a fast-paced environment where priorities may change based on client and project needsAbility to work on-site at HRV's Moon Township corporate officePreferred QualificationsExperience supporting Project Managers or multiple concurrent projectsExperience with project administration, project budgets, scheduling, staffing coordination, or project documentationExperience working with technical or field-based employeesExperience with Department of Transportation (DOT) projects or ECMSExperience with an ERP, project management, or project accounting systemAssociate's or Bachelor's Degree in Business Administration, Project Management, Construction Management, or a related fieldWhy Join HRV?Competitive salaryHybrid work schedule following successful completion of the probationary periodComprehensive benefits package including medical, dental, and vision coveragePaid time off and paid holidays401(k)Opportunities for training and professional developmentWork directly with experienced Project Managers and technical professionalsExposure to transportation, infrastructure, and quality assurance projectsOpportunity for professional growth and career advancementStable and growing professional services organization with over 22 years of industry experienceHRV Conformance Verification Associates, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.HRV promotes affirmative action for minorities, women, individuals with disabilities, and veterans.HRV is a smoke-free and drug-free workplace.