Executive Assistant

Executive Assistant

The Executive Assistant is responsible in providing high-level administrative support, oversight and organization in a highly professional and efficient manner to ensure the day-to-day fulfillment of the responsibilities and commitments of C-suite level Executive.

Responsibilities include managing multiple complex calendars, scheduling meetings and events for several C-suite level Executives, coordinating corporate meetings, greeting and maintaining contact with department visitors and clients, anticipating the needs and applying strategic business thinking to support the Executives, making appropriate, informed decisions regarding the EVPs' scheduling, developing and preparing reports, documents, and presentations, maintaining accurate bank corporate records/filing system, screening calls and prioritizing emails, processing and maintaining correspondence, files, records and minutes, coordinating detailed travel arrangements at domestic and international level for Executives and Board of Directors, preparing expense reports, submitting timecards, maintaining office supplies inventory, assisting with receptionist relief, and performing other duties and special projects as assigned.

Qualifications include 15+ years of related experience in an executive administrative capacity reporting directly to high level executives, experience in a fast paced corporate environment working with executives, management, auditors, regulators, all levels of staff, outside clients, strong organizational skills, attention to detail and problem solving skills, ability to prioritize multiple tasks with minimal supervision, ability to work efficiently and calmly under pressure in a fast paced environment, highly professional and interpersonal skills when dealing with clients, employees, executives and board of directors, self-motivated and proactive with minimal guidance, excellent verbal and written communication, excellent time management skills and ability to prioritize assignments/tasks, ability to take initiative, adaptable and multi-task to meet multiple deadlines, flexibility in work schedule, expert in Microsoft Excel, Word and Power Point, and professional working proficiency in Mandarin is a plus.

Compensation for this position ranges from USD $30.00/Hr. - USD $45.00/Hr. Exact offers will be determined based on job-related knowledge, skills, experience, and location.