Student Affairs Administrative Coordinator

Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. Your Role on the Team Under the general supervision of the Assistant Dean for Student Affairs and Inclusive Excellence, the Student Affairs Administrative Coordinator administers a variety of projects furthering the short‑term and long‑term goals of the Student Affairs program. The Coordinator is responsible for the program’s daily administrative operations and provides administrative support to the Assistant Dean. Program administration includes managing the weekly student newsletter, facilitating Wellness Wednesday programming, and overseeing all administrative tasks surrounding weekly and yearly programming such as Wellness Wednesdays, Orientation, the Student Life and Pro Bono Awards. The Coordinator also plans and implements student‑facing program events, manages confidential and sensitive issues, prepares and administers the program’s budget, gathers information from a variety of sources, analyzes and evaluates data, prepares detailed reports, and produces accurate projections for both the Student Affairs Office and other student‑facing departments as needed. The expected pay range for this recruitment is $32.74-$34.24 an hour. What It Takes to be Successful Required Excellent writing skills mandatory to draft correspondence, memos, reports, and messages that are clear, logical, and concise. Skill in working collaboratively to prioritize work demands and resources to meet anticipated deadlines. Demonstrated ability to organize and present complex information effectively to a range of audiences including faculty, students, staff, and members of the legal community. Demonstrated ability to speak distinctly and diplomatically to obtain or relay concise, relevant information while using appropriate vocabulary and grammar through all forms of communications both digitally and orally. Detailed knowledge in editing correspondence for correct meaning, word usage, grammar, spelling, and punctuation. Demonstrated ability to organize and implement the logistical requirements of events and programs. Ability to maintain confidentiality of information with tact and discretion. Ability to take initiative, pay attention to detail, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal guidance and supervision. Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines. Experience editing and formatting legal documents. Interpersonal skills to communicate and interact effectively with faculty, staff, students, vendors and the public. Advanced knowledge of Microsoft Office suite, including Word and Excel. Bachelor's degree in related area and / or equivalent experience / training. 1-3 years experience supporting high‑level professionals. Preferred Working knowledge of appropriate University and agency policies and procedures. Knowledge of UCI internal online Kuali Financial System (KFS), Zot portal, myData, and Cascade Server CMS (Content Management System). Special Conditions Working hours are Monday–Friday, 8:00 a.m. to 5:00 p.m. or 9:00 a.m. to 6:00 p.m., dependent on coverage needs and subject to change. Total Rewards In addition to the salary range listed above, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Conditions of Employment Background Check and Live Scan Employment Misconduct Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Equal Opportunity Statement The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce and to honoring unique experiences, perspectives, and identities. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization. #J-18808-Ljbffr