Part Time Executive Assistant

Job Description

POSITION SUMMARY:

The Part Time Executive Assistant (EA) is a member of a specialized team of professionals who will provide administrative support to Partners, Principals, and Managing Directors (PPMDs) across the firm. The person in this role will also provide administrative support to the PPMDs and engagement team who serve a large client, working onsite at the client location with these Grant Thornton team members approximately four days a week.


Ideal individual will have excellent communication and organizational skills, be collaborative in their working style, develop strong and trusting relationships with colleagues, and possess the ability to create and maintain a team culture with a commitment to unparalleled support services. The Executive Assistant will be well-versed in procedures and policies and will be able to discover new ways to do the job more efficiently. The EA must be customer focused and well versed in customer service skills and etiquette.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide accurate and timely administrative support services to Partners, Principals and Managing Directors by executing tasks efficiently and with minimal to no supervision.

Key areas of focus will include, but are not limited to:

Grant Thornton specific:

• Scheduling meetings to accommodate calendars of all participants
• Completing expense reports and expense reconciliation with solid knowledge of firm policies
• Entering data into oneView (CRM tool) and generating related reporting
• Collaborate with the firm's corporate travel management company to coordinate international and domestic travel arrangements, in accordance with firm policies
• Providing engagement support through Engage (i.e.: Relationship Checks, DocuSign, other)
• Formatting and quality checking professional documents including letters, memos, proposals, presentations, and spreadsheets (both internal and client facing), while having a firm understanding of Grant Thornton's marketing branding and guidance
• Facilitating IT requests for firm technology and firm issued mobile devices. Having strong knowledge of firm's GTech structure and processes along with the ability to escalate issues accordingly
• Reserving office and/or conference room space through the GTRS Reservation tool
• Other duties as assigned

Client Site specific:

• Registering guest access and security badges
• Reserving client meeting rooms
• Onboarding staff to the client space and to the team
• Organizing and hosting events (annual multi-team meetings, client relationship socials
• Managing team information
• Tracking and maintaining engagement files, creating documentation for annual engagements and global documentation tracking for multiple entities
• Supplying incoming travelers with client access information, travel information about Wichita
• Maintaining international and domestic Grant Thornton contacts
• Time monitoring for teams/accounts
• Tracking account relationships
• Helping create a team culture with activities (health challenges, gratitude submissions, hosting games) and coordinating with the local community for events the team sponsors

Expectations:

• Provide excellent customer service and a professional and positive attitude while supporting engagement team requests.
• Develop and strengthen solid understanding on firm tools such as:
  • MS Teams, SharePoint, Canvas (intranet), oneView (CRM), Concur (travel management), Chrome River and/or Deltek (expense reporting systems), GTRS (reservation), PowerBI, and Insight (reporting).
• Understand the firm's service lines, industries and client engagement structure in order to work effectively with stakeholders and clients.
• Communicate effectively and professionally with all levels and customers
• Serve as a team player and display an interest in becoming a subject matter expert in subjects of interest.
• Produce high-quality work quickly and efficiently
• Participate in relevant firm sponsored training and seek out training as appropriate.
• This is a part time position working Monday through Friday from 8:30 AM - 1 PM local time.
• This role requires onsite work Monday through Friday

QUALIFICATIONS:

• High school degree or equivalent required, Bachelor's Degree preferred.
• Excellent, proactive customer service skills
• Advanced skill level with Microsoft applications including Outlook, Word, Excel, Visio, PowerPoint and Office 365
• Ability to prioritize multiple assignments, effectively manage conflicting priorities and have excellent time management skills
• Ability to take initiative, be self-directed and results oriented
• Superb attention to detail and organizational skills. Dedication to completing assignments in a timely manner
• Ability to work in a fast paced, quickly changing environment with a proactive sense of urgency
• Ability to work with sensitive information and maintain privacy and confidentiality of all documents
• Ability to communicate clearly, verbally and in writing
• Ability to obtain and maintain firm independence and abide by firm ethics requirements

About Us

At Grant Thornton, we believe in making business more personal and building trust into every result - for our clients and you. Here, we go beyond your expectations of a career in professional services by offering a career path with more: more opportunity, more flexibility, and more support. It's what makes us different, and we think being different makes us better.


In the U.S., Grant Thornton delivers professional services through two specialized entities: Grant Thornton LLP, a licensed, certified public accounting (CPA) firm that provides audit and assurance services - and Grant Thornton Advisors LLC (not a licensed CPA firm), which exclusively provides non-attest offerings, including tax and advisory services.


In 2025, Grant Thornton formed a multinational, multidisciplinary platform with Grant Thornton Ireland. The platform offers a premier Trans-Atlantic advisory and tax practice, as well as independent American and Irish audit practices. With $2.7 billion in revenues and more than 50 offices spanning the U.S., Ireland and other territories, the platform delivers a singular client experience that includes enhanced solutions and capabilities, backed by powerful technologies and a roster of 12,000 quality-driven professionals enjoying exceptional career-growth opportunities and a distinctive cross-border culture.


Grant Thornton is part of the Grant Thornton International Limited network, which provides access to its member firms in more than 150 global markets.

About the Team

The team you're about to join is ready to help you thrive. Here's how:


• Whether it's your work location, weekly schedule, or flex time off, we empower you with the options to work the way that it best serves your clients and your life. Consistent with the firm's hybrid work model, this position will require in-person attendance at least three days per week, either at a GT office or client site.


• Here, you are supported to prioritize your overall well-being through work-life integration options that work best for you and those in your household.


• We understand that your needs, responsibilities and experiences are different - and we think that's a good thing. That's why we support you with personalized and comprehensive benefits that recognize and empower all the identities, roles and aspirations that make you, well, you. See how at


• When it comes to inclusion, we are committed to doing more than checking boxes. Explore all the ways we're taking action for diversity, equity & inclusion at


Here's what you can expect next:


If you apply and are selected to interview, a Grant Thornton team member will reach out to you to schedule a time to connect. We encourage you to also check out other roles that may be a good fit for you or get to know us a little bit better at


Benefits:


We understand that your needs, responsibilities and experiences are different, and we think that's a good thing. That's why we support you with personalized and comprehensive benefits that recognize and empower all the identities, roles and aspirations that make you, well, you. For an overview of our benefit offerings, please visit:

• Benefits for internship positions: Grant Thornton interns are eligible to participate in the firm's medical, dental and vision insurance programs and the firm's employee assistance program. Interns also receive a minimum of 72 hours of paid sick leave and are paid for firm holidays that fall within their internship period.

• Benefits for seasonal employee positions: Grant Thornton seasonal employees are eligible to participate in the firm's medical, dental and vision insurance programs and the firm's employee assistance program. Seasonal employees may also be eligible to participate in the firm's 401(k) savings plan and employee retirement plan in accordance with applicable plan terms and eligibility requirements. Seasonal employees receive a minimum of 72 hours of paid sick leave.

Grant Thornton employees may be eligible for a discretionary, annual bonus based on individual and firm performance, subject to the terms, conditions and eligibility criteria of the applicable bonus plan or program. Interns and seasonal employees are not eligible for bonus compensation.


Additional Details:


It is the policy of Grant Thornton to promote equal employment opportunities. All personnel decisions (including, but not limited to, recruiting, hiring, training, working conditions, promotion, transfer, compensation, benefits, evaluations, and termination) are made without regard to race, color, religion, national origin, sex, age, marital or civil union status, pregnancy or pregnancy-related condition, sexual orientation, gender identity or expression, citizenship status, veteran status, disability, handicap, genetic predisposition or any other characteristic protected by applicable federal, state, or local law.


Consistent with the Americans with Disabilities Act (ADA) and applicable state and local laws, it is the policy of Grant Thornton to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. To make an accommodation request, please contact View email address on click.appcast.io.


For Los Angeles Applicants only: We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.


For Massachusetts Applicants only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Grant Thornton does not require or administer lie detector tests as a condition of employment or continued employment.