Assistant Director, Administration

Job Description and Duties

Under the general direction of the Director, Administration Division (CEA B), the Career Executive Assignment A (CEA A) plans, organizes, and directs the Budget and Accounting Office and Management Services unit, serving as the principal fiscal advisor for the Administration Division State Treasurer's Office (STO) and the Boards, Commissions, and Authorities (BCAs). The incumbent provides executive leadership over the department's budgeting, accounting, fiscal policy, financial reporting, legislative fiscal analysis, resource management, personnel, labor relations, business services, management services and other organizational initiatives as assigned, while assisting the Director in the overall administration of the Administration Division.

During periods of absence of the Director, Administration Division, the incumbent serves as the acting Director and is responsible for directing the operations of the Administration Division, providing executive leadership, ensuring continuity of operations, representing the department before executive management and control agencies, and exercising delegated authority on behalf of the Director.

You will find additional information about the job in the .

Working Conditions

This position is eligible for a hybrid work schedule which includes up to three days of remote work per week. Additional in office days may be required based on the business need.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Electronic applications are encouraged. If submitting a hard copy, please include JC-531189 / Position #820-200-7500-002  in the "Examination(s) or Job Title(s) for which you are applying" section of the application. Hard copy applications received without the required information may not be considered.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1. Demonstrated experience directing large and complex budget and accounting operations, including preparation of Budget Change Proposals, Spring Finance Letters, and budget bill language.
2. Comprehensive knowledge of California's budget process and fiscal control framework, including Department of Finance requirements, State Controller's Office policies, FI$Cal, and applicable state law governing budgeting, accounting, and financial reporting.
3. Proven ability to serve as a principal fiscal advisor to executive leadership, providing sound, well reasoned recommendations on resource allocation, reimbursement methodologies, and long term fiscal planning.
4. Skill in developing and implementing fiscal policies, procedures, and internal controls that ensure regulatory compliance, strengthen accountability, and improve the efficiency of departmental fiscal operations.
5. Ability to provide executive leadership and oversight across multiple administrative functions, including personnel, labor relations, business services, and training, ensuring consistent and compliant application of departmental policy.
6. Demonstrated experience representing an organization before control agencies and the Legislature, such as the Department of Finance, Legislative Analyst's Office, and legislative committees, including presenting and defending fiscal positions.
7. Ability to lead high level management analyses, special projects, audits, and organizational change initiatives, and to translate findings into actionable recommendations for executive decision-makers.
8. Excellent oral and written communication skills, including the ability to clearly convey complex fiscal and policy information to executives, legislative staff, and other non-fiscal audiences.

Benefits

Please see the CalHR Benefits Summary page for detailed information.

Minimum Qualifications

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification in your application packet. Official sealed transcripts or your original diploma (with embossed seal) will be required prior to appointment. If it is determined that a candidate does not meet all Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the classification. All candidates who are determined to not meet the Minimum Qualifications will be contacted in writing and will have 10 business days to respond with additional information supporting their Minimum Qualifications for the classification. Candidates who have been withheld may file an appeal with the State Personnel Board.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - The Statement of Qualifications (SOQ) should provide a detailed and concise response to each Desirable Qualification listed below in the "Desirable Qualifications" section. For each item, explain how your education, training, experience, knowledge, skills, and competencies demonstrate that you meet or possess the qualifications. Responses should be detailed and provide specific examples that demonstrate the nature and scope of your experience, including your level of responsibility and involvement in the work described. The SOQ items must be numbered and addressed in the same order as listed below. Do not consolidate or combine responses to multiple Desirable Qualifications into a single response.