Office Manager & Assistant to the CEO (US)

Office Manager in New York

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, and positive impact. Our mission is to help people move more, feel better, and make movement meaningful. Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York. Our ambition is to build the world's leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale.

About the Role

Your Mission – Create an exceptional workplace experience in New York

As our Office Manager in New York, you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You'll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you!

Your impact/responsibilities

As an Office Manager & EA to the CEO in New York, you will oversee:

• Office Management
  • Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being.
  • Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts.
  • Monitor office budgets and expenses, and track receipts or invoices when needed.
• People Experience & Onboarding
  • Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival.
  • Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch, for example.
  • Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks).
  • Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team.
  • Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals.
• Team Events & Culture
  • Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected.
  • Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed.
• Financial & Administrative Operations
  • Prepare and deliver a monthly financial report for the NY office (expenses, budgets, forecasts).
  • Propose and manage cash optimization strategies, including short-term treasury placements and liquidity tracking.
  • Collaborate with our external accountant to ensure timely tax filings, payroll declarations, and proper record-keeping.
  • Maintain relationships with banking partners and ensure smooth account operations.
  • Support bookkeeping and documentation for audit and compliance needs.
• Executive Assistant Support to the CEO
  • Coordinate travel arrangements, event participation, and other logistics linked to the CEO.
  • Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution.
  • Ensure the CEO remains focused on strategic priorities.
  • Proactively manage the CEO's calendar, optimizing for focus, productivity, and alignment with business priorities.
  • Act as the main point of contact for external accountants, legal advisors, and financial partners regarding filings, reporting, and compliance.
  • Support the organization and oversight of executive-level investment activity and documentation, in close coordination with relevant advisors.
  • Assist with the preparation and submission of corporate and administrative declarations.

Our commitments

• SUCCEED — You'll join a team of passionate people who share values of ambition and determination
• TRUST — We give you real autonomy, trusting you to reach your goals in your own way
• EXPLORE — You'll grow in a culture that's constantly evolving and curious about what's next
• PROGRESS — We'll support you through challenges, learn from mistakes, and move forward together
• SMILE — And every day, you'll be part of a fun and positive environment where humor is always welcome

Preferred Experience

What We're Looking For

You're the perfect match if…

• You are based in New York City (or have significant prior professional experience in NY)
• You are fluent in both French and English: our HQ is in Paris and daily collaboration with the French team is a core part of this role.
• You have 3 years of experience in an office manager, admin, or EA role — ideally in a start-up or fast-paced environment.
• You have adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup.
• You bring strong interpersonal skills: you're warm, trustworthy, and great at creating a positive vibe.
• You're tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.).
• You're eligible to work in the U.S.

If this sounds like you, we'd love to meet you.

What We Offer

• Top tier earnings : dive into a role offering a competitive salary range, with bonuses and stock options
• Health insurance fully covered with Aetna (including Dental and Vision)
• Global work culture : at least one visit per year to get chances to work from our stylish Paris office
• Work-Life balance : work remotely up to 2 days per week
• 25 days of PTO + federal holidays
• Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort
• 401k Plan : with a 2% employer match, 2 years graded vesting

Recruitment Process

1. 30-min intro call with Kaënaath, our Talent Acquisition Specialist — informal discussion to get to know each other, discuss your background, expectations, and introduce you to WeWard
2. 1-hour interview with Yves, our CEO + an asynchronous practical case study - focused on your expertise + get to know our CEO.
3. Office tour to meet other team members.

And if it's a match… Welcome to the adventure!