Office Manager

We are looking for a highly organized, proactive Office Manager to lead day-to-day operations of our Los Angeles office and provide hands‑on oversight of our Accounting and HR Coordinators. This is a great fit for someone who takes initiative without being asked, thrives on solving problems before they become bigger issues, and enjoys being the person others rely on to keep things running smoothly. Office Management Oversee day-to-day operations of the office, ensuring a well run, professional work environment. Manage office vendors, supplies, equipment, and facilities related issues, including repairs, deliveries, and building management. Serve as the point of contact for office related vendor contracts, renewals, and payments. Manage insurance renewals and administration, including General Liability, Workers' Compensation, Cargo, EPLI, and Flood, coordinating with the company's insurance broker on deadlines and documentation. Manage business license renewals, DBA registrations, fictitious business name filings, and other state level administrative compliance requirements. Coordinate with temp agencies on conversion fees, markups, and candidate placements. Coordinate office logistics for team events, meetings, and visitors. Handle confidential information with the highest level of discretion and professionalism. Maintain a flexible, hands-on approach, stepping in wherever needed to keep office operations running smoothly. Onboarding, Offboarding, and HR Coordination Manage standard onboarding for new hires, including setting up accounts and adding new hires to relevant platforms. Manage standard offboarding for departing employees. Maintain the employee directory, org chart, and platform access sheet. Coordinate with the company's external HR consultant on complex HR matters, including performance improvement plans, terminations, and compliance issues. Track and log PTO, sick time, and vacation hours in partnership with the Accounting Coordinator. Team Oversight and Quality Control Provide day-to-day managerial oversight of the Accounting Coordinator and HR Coordinator, including regular one on ones and workflow check ins. Maintain a master tracker of recurring deliverables owned by these two roles, such as payroll submission deadlines, reconciliation cadence, 1099 preparation, multi-state filings, and onboarding and offboarding checklists, and proactively verify completion rather than waiting to be told something is done. Hold sign off and approval authority on key recurring deliverables from the Accounting Coordinator and HR Coordinator before they are considered final. Serve as the first point of escalation for questions or issues from these two roles before involving the executive team. Independently identify gaps, delays, or errors in either role's work and take the next step to resolve them, escalating only when a decision beyond delegated authority is required. Review and approve routine workflow items, such as time off requests and standard invoices, within delegated authority. Help onboard and train these team members, and assist in training future new hires as needed. What We Are Looking For Three to five years of experience in an office management, operations, or administrative role. Prior experience overseeing or coordinating the work of other team members preferred. Associate's degree or equivalent professional experience. Bachelor's degree preferred but not required. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Strong organizational skills and exceptional attention to detail. Demonstrated ability to manage and prioritize multiple workstreams simultaneously. Comfortable holding sign off and approval authority and serving as a point of escalation for direct reports. Strong common sense and sound independent judgment, with the ability to identify the next right step and act on it without waiting to be told. Proficient in Microsoft Office Suite and/or Google Workspace, and comfortable learning new platforms and tools. High degree of discretion and sound judgment when handling confidential and sensitive information. Ability to work independently and take initiative without close supervision. Flexible and adaptable, willing to take on a wide range of tasks as priorities shift. This is a full-time, in-office position based in Los Angeles, CA, Monday through Friday. This position requires sitting for long periods of time and occasional local travel for office-related errands, such as bank runs, supply runs and vendor visits. Must be able to lift up to 15 pounds at times. Ability to travel locally in the Los Angeles area as needed for errands, bank runs and vendor visits. Education and Certification Associate's degree or equivalent professional experience required. Bachelor's degree preferred. Valid driver's license required. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic. Benefits Health insurance Paid time off #J-18808-Ljbffr