Administrative Assistant

Administrative Assistant / Operations Coordinator

Location: Lenexa, KS

Schedule: Monday-Friday, 7:00 AM-4:00 PM (Onsite)

About the Opportunity

We are seeking a highly organized and analytical Administrative Assistant / Operations Coordinator to join our team in Lenexa, Kansas. This role is ideal for someone who enjoys balancing traditional administrative responsibilities with operational support, business analysis, planning, and coordination activities.

As a key member of the administrative team, you will support both office staff and field operations by coordinating schedules, analyzing business information, assisting with project-related activities, and serving as a central point of communication for employees, contractors, vendors, and customers. The successful candidate will thrive in a fast-paced environment, manage multiple priorities effectively, and contribute to the success of essential utility operations.

You will work alongside three other Administrative Assistants in a collaborative and supportive office environment.

Key Responsibilities

• Provide administrative and operational support to management, field technicians, and office personnel.

• Coordinate planning and scheduling activities to support field operations and service delivery.

• Perform business analysis and reporting activities using Microsoft Excel and other business systems.

• Support project coordination efforts, including tracking timelines, deliverables, and documentation.

• Process and maintain records, reports, correspondence, and operational documents.

• Assist with vendor communications, purchase orders, budget tracking, and related administrative functions.

• Respond to inquiries from internal employees, contractors, municipalities, customers, and business partners in a professional and timely manner.

• Maintain accurate data within ERP and business management systems.

• Prioritize and manage multiple assignments while meeting deadlines and changing business needs.

• Identify opportunities for process improvements and operational efficiencies.

• Collaborate with team members to ensure seamless support across office and field operations.

Required Qualifications

• High school diploma or GED required; Associate degree preferred.

• Three (3) or more years of experience in one or more of the following areas:

• Administrative support

• Operations coordination

• Planning and scheduling

• Business analysis

• Project coordination

• Utility, construction, engineering, or public works environments

• Strong proficiency in Microsoft Office Suite, particularly:

• Excel

• Outlook

• Word

• Experience supporting managers or operational teams while coordinating multiple priorities.

• Excellent organizational, time management, and multitasking skills.

• Strong written and verbal communication abilities.

• Demonstrated analytical thinking, problem-solving, and decision-making skills.

• Ability to work independently and proactively in a dynamic environment.

• Experience working with ERP systems or business software platforms such as SAP, Oracle, JD Edwards, or similar systems.

• Ability to communicate professionally and effectively with a diverse group of stakeholders.

Preferred Qualifications

• Experience utilizing SAP.

• Experience processing or coordinating purchase orders.

• Previous experience in utility, public works, engineering, or construction-related organizations.

• Exposure to budgeting, vendor management, and operational reporting.

Ideal Candidate

The ideal candidate enjoys supporting both administrative and operational functions. They are highly organized, detail-oriented, and comfortable working with data and reporting tools. They can effectively balance multiple priorities, adapt to changing demands, and build positive working relationships across all levels of the organization.

Why Join Us?Mission-Driven Work

Help support an organization dedicated to delivering a safe, reliable, and high-quality water supply while providing exceptional service and value to the community.

Culture of Excellence

Be part of a forward-thinking team committed to operational excellence, innovation, and continuous improvement.

Employee Investment

Enjoy competitive compensation, comprehensive benefits, and opportunities for professional development and career growth.

Work-Life Balance

Work in a supportive environment that values employee well-being and recognizes the importance of balancing professional and personal commitments.

Inclusive Workplace

Join a culture that embraces diversity, equity, and inclusion while ensuring every employee feels valued and respected.

Environmental Stewardship

Contribute to sustainability initiatives and help protect vital natural resources for future generations.

Schedule: Monday-Friday, 7:00 AM-4:00 PM

Location: Onsite in Lenexa, KS

Team Environment: Collaborative office setting with three Administrative Assistants working together to support business and field operations.

Job Type & Location

This is a Contract position based out of Overland Park, KS.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Overland Park,KS.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.