Executive Assistant

Executive Assistant

Equinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet.

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future. A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You'll work across teams, influence key decisions, and help shape the path forward. You'll find belonging, purpose, and a team that welcomes you—because when you feel valued, you're empowered to do your best work.

Job Summary

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support two Vice Presidents within the Global Partner Sales & Programs organization. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities across a fast-paced, Global Partner Sales organization.

The ideal candidate will act as a trusted partner to the leadership team, ensuring seamless day-to-day operations, strong alignment across calendars and priorities, and enabling leaders to stay focused on strategic initiatives and partner-driven growth.

Responsibilities

Executive Support & Calendar Management

• Manage complex and dynamic calendars for the two VPs across multiple time zones, ensuring effective prioritization, alignment, and conflict resolution
• Coordinate domestic and international travel, including detailed itineraries, logistics, and expense reconciliation
• Act as a gatekeeper and strategic partner, ensuring leaders are well-prepared for meetings, customer engagements, and partner interactions
• Align leadership calendars to support cross-functional collaboration and key business rhythms

Meeting & Event Planning

• Plan and execute leadership meetings, QBRs, partner events, and team offsites
• Prepare agendas, presentations, and briefing materials
• Capture meeting notes, track action items, and follow up to ensure timely execution
• Support coordination of partner-facing and field-facing engagements as needed

Communication & Correspondence

• Draft, edit, and proofread executive-level communications, presentations, and reports
• Manage sensitive and confidential information with a high degree of discretion
• Serve as a point of contact between executives and internal/external stakeholders

Project & Department Support

• Support cross-functional initiatives and special projects related to Global Partner Sales & Programs
• Maintain strong partnerships with other Executive Assistants to ensure alignment across the broader CRO organization
• Assist with internal communications, distribution lists, and leadership updates
• Help drive operational consistency across the leadership team

Budget & Expense Management

• Prepare and manage expense reports in compliance with company policies
• Support budget tracking for travel, events, and partner-related activities
• Manage purchase orders, invoice approvals, and vendor coordination
• Identify opportunities to optimize spend across events and travel

Qualifications

Experience

• 5+ years supporting senior executives, ideally within Sales, GTM, or Partner-focused organizations
• Experience supporting multiple executives simultaneously in a global environment
• Proven track record managing complex calendars, travel, and executive priorities

Skills & Competencies

• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with Teams, SharePoint, and procurement tools (e.g., Coupa) preferred
• Exceptional organizational and time management skills with strong attention to detail
• Ability to anticipate needs, prioritize effectively, and adapt quickly in a fast-paced environment
• Strong interpersonal and communication skills, both written and verbal
• High level of discretion, judgment, and professionalism
• Customer-focused mindset with a commitment to service excellence
• Experience working with Sales or Partner organizations is a strong plus

Education

• Bachelor's degree or equivalent experience preferred

The targeted pay range for this position in the following location is:

United States - Redwood City Office GHQ: 84,000 - 126,000 USD / Annual

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location. The pay range shown is based on our compensation structure in place at the time of posting and may be updated periodically based on business needs. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

Equinix Benefits

As an employee, you become important to Equinix's success. We ensure all your benefits are in line with our core values: competitive, inclusive, sustainable, connected and efficient. We keep them competitive within the current marketplace to ensure we're providing you with the best package possible. So, wherever you are in your career and life, you'll be able to enhance your experience and bring your whole self to work.

Employee Assistance Program: An Employee Assistance program is available to all employees.

US Benefits: - Insurance: You may enroll in health, life, disability and voluntary plans that are designed for you and your eligible family members. - Retirement: You and Equinix may contribute to a retirement plan to help you plan for your financial future. - Paid Time Off (PTO) and Paid Holidays: You will receive an accrued amount of PTO each pay period along with various paid holidays for you to rest and recharge. Eligibility requirements apply to some benefits. Benefits are subject to change and may be subject to specific plan or program terms.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

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