Administrative Assistant

Comunilife's Life is Precious Program

Comunilife's Life is Precious program is expanding its services to Poughkeepsie and Yonkers and is looking for an experienced Administrative Assistant to support our team.

The Administrative Assistant is responsible for the office administrative functions program including maintaining and filing all client file documents, work orders for program sites, updating the program directory, answering telephones, and typing memorandums. The Administrative Assistant adheres to the office protocols including procurement, and petty cash policies; orders program and office supplies, prepares and maintains related program office reports/records. In the absence of the Assistant Vice President, the Administrative Assistant reports to the Program Coordinators. This position is eligible to participate in our generous benefits and paid time off package. The pay rate for this position is from $17.00 to $17.30 per hour based on 40hrs a week or $36,000 a year.

Essential functions:

• Screen all incoming calls and respond to routine inquiries.
• Prepare minutes of meetings, notices, special reports, correspondence, and packaging of resource material as required, for various program activities.
• Adhere to all policies including procurement, and petty cash custodian.
• Establish and maintain organized filing systems that record all contracts, program files, correspondence, documents, and reports.
• Assist in material preparation and logistics for program meetings.
• Update and maintain various on-site program files and mailing lists. Maintain client documents in an organized manner.
• Review, sort, distribute and respond to daily incoming mail for the Assistant Vice President and all staff.
• Prepare transmittal office supplies and purchases. Follows Comunilife procurement and petty cash procedures.
• Maintain and track program work order activities.
• Prepare the purchase orders for program and office supplies, as needed and client needs as directed by the Assistant Vice President.
• Operate a computer to enter, retrieve, review, or modify data; utilizing word processing, database, and software programs.
• Performs other duties as assigned.

Qualifications:

Minimum High School Diploma with strong computer skills; Familiarity with Microsoft Word, Excel, and other commonly used software required. Experience working in programs with youth clients is preferred.

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.