Administrative Assistant

Administrative Assistant - Research

Join our clients dynamic research environment as an Administrative Assistant specializing in research support. In this pivotal role, you'll play a key part in enabling groundbreaking scientific work by managing diverse administrative tasks for a leading faculty member. This is an excellent opportunity to contribute to cutting-edge neuroscience research while honing your organizational and communication skills in a stimulating academic setting.

Compensation

$26.00 per hour

Responsibilities

• Manage and maintain the professors calendar, ensuring all appointments and meetings are efficiently coordinated
• Organize conferences, research activities, and committee functions
• Arrange travel logistics and prepare comprehensive itineraries
• Compile, review, and draft reports, memos, and recommendation letters
• Facilitate the onboarding process for new lab members, including visa documentation
• Act as a liaison between faculty, collaborators, vendors, and administrative offices
• Support the grant application process by preparing essential documents, such as biosketches and budgets
• Advise on NIH forms and policies, and coordinate with MITs Office of Sponsored Programs
• Conduct literature searches and utilize AI platforms to assist with presentation materials and figures
• Monitor and reconcile award accounts, budgets, and expenses with finance teams
• Handle travel and expense reimbursements accurately and promptly
• Maintain and update the laboratorys website content
• Coordinate faculty meetings and organizational events
• Assist in procurement activities and supply management as needed

Requirements

• High school diploma or equivalent required; Bachelor's degree in Neuroscience or related field preferred
• At least 3 years of administrative experience supporting senior professionals, ideally in an academic or research setting
• Demonstrated interest in neuroscience or scientific research environments
• Strong organizational skills with excellent attention to detail and multitasking abilities
• Excellent interpersonal, communication, and customer service skills
• Proven ability to handle confidential information with discretion and good judgment
• Capable of working independently and collaboratively in a fast-paced environment
• Experience with event planning, travel arrangements, invoice processing, website updating, and budget reconciliation
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Access), Adobe Acrobat, and Outlook iCal; experience with HTML, web editing tools (Drupal, WordPress), and AI platforms (such as OpenAI, Anthropic) highly preferred
• Familiarity with research administration, including NIH policies and grant processes, is highly advantageous

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.