Administrative Assistant

Administrative Assistant

We are currently seeking an Administrative Assistant to join a highly successful investment management firm in Boston, MA. This individual will provide high-level support to two senior leaders, managing complex calendars, coordinating meetings, handling executive communications, and assisting with a range of administrative responsibilities across departments. The ideal candidate brings 3+ years of administrative or operations support experience, exceptional organizational skills, and strong proficiency in Microsoft Office, particularly PowerPoint. Prior experience within financial services is highly preferred.

This is a 6+ month contract opportunity offering $30$34/hour, depending on experience, with strong potential to convert. The position follows a hybrid schedule, with 3 days on-site and 2 days remote.

Responsibilities:

• Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities.

• Coordinate domestic and global meetings, including agenda development and AV/logistics setup.

• Facilitate weekly planning sessions with senior leaders to optimize time management and priorities.

• Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership.

• Process expense reports in accordance with company policies and guidelines.

• Coordinate catering, room bookings, and logistics for onsite meetings and events.

• Support onboarding for new hires and internal transfers, including equipment ordering and setup.

• Prepare and distribute department-specific status reports as needed.

• Partner cross-functionally to enhance meeting processes and communication workflows.

• Provide additional administrative support on an as-needed basis.

Qualifications:

• Bachelors degree with 35+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment.

• Strong proficiency in Microsoft Office, with advanced PowerPoint skills.

• Highly organized with excellent time management and prioritization abilities.

• Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization.

• Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment.

• Able to work both independently and collaboratively within a team.

• Prior experience in financial services is highly preferred.

For immediate consideration, interested and qualified candidates should send their resume to Lydia at View email address on click.appcast.io.